Heron Isles Community Development District

February  15, 2022

AGENDA

Heron Isles Community Development District
475 West Town Place, Suite 114 St. Augustine, Florida 32092 www.HeronIslesCDD.com

February 8, 2022

Board of Supervisors
Heron Isles Community Development District
Staff Call In #: 1-800-264-8432; Passcode: 433354

Dear Board Members:

The Heron Isles Community Development District Board of Supervisors Meeting is scheduled for Tuesday, February 15, 2022 at 4:30 p.m. at Summer House Realty, 316 Ash Street, Fernandina Beach, Florida 32034.

Following is the advance agenda for the meeting:

Roll Call

Public Comment (limited to three minutes)

Organizational Matters
Acceptance of Resignation of Wayne Couch

Consideration of Appointing a New Supervisor to Fill the Vacancy

Oath of Office for Newly Appointed Supervisor

Consideration of Resolution 2022-04, Designating Officers

Discussion on Possible Storm Drain Issue on Graylon Drive

Consideration of Increase to Landscape Maintenance Contract

Consideration of Mailbox Kiosk Structure

Consideration of Resolution 2022-05, Waiving a Portion of the Rules of Procedure Relating to Meeting Notices

Approval of Consent Agenda
Approval of the Minutes of the November 16, 2021 Meeting

Financial Statements

Assessment Receipts Schedule

Check Register

Staff Reports
District Counsel

District Engineer – Work Authorization for Bi-Annual Stormwater Management System Inspection

District Manager

Field Operations Manager - Report

Supervisors’ Requests and Public Comment

Next Scheduled Meeting – May 17, 2022, at 4:30 p.m. at Summer House Realty, 316 Ash Street, Fernandina Beach, Florida

Adjournment

THIRD ORDER OF BUSINESS

B.

WENDY A. EMANUELSON, PhD, CISSP
Dr.Wendy.Emanuelson@gmail.com	97519 Albatross Dr. Yulee, FL 32097	(248) 930-5259

INTRODUCTION

A highly motivated Cyber Security & Compliance leader with in-depth experience of building high performing security and project teams for U.S. and Global organizations. Successfully aligning IT Security & Compliance strategies with business requirements. Excellent stakeholder management operating at Board and C-level. In depth experience of multiple global security and data privacy standards.

PROFILE

Offer progressive IT experience in planning, directing and implementing critical projects focused on
innovative information technology and solutions for complex security issues.
Expertise in developing strategic policies, procedures, processes, and methodologies to optimize performance while meeting security standards.
Proactively train, develop and direct motivated teams and create a collaborative environment conducive to achieving high levels of employee retention and job satisfaction, as well as cost savings.
Dynamic communication, presentation, relationship building and problem-solving abilities.
Excel at interacting with diverse populations including senior management peers, staff, users, and subcontractors.
Highly versatile; quickly master new roles, responsibilities, technologies, and environments.
Experienced in regulatory requirements for SOX, PCI-DSS, GDPR, HIPAA as well as multiple security frameworks and standards such as ISO, NIST CSF, SSAE 18 (SOC1 & 2), CSA to name a few.

SUMMARY OF EXPERIENCE

Technical Experience	20 Years
Problem assessment and response (presentation development and performance)	26 Years Data Analysis, research, and presentation	19 Years
Information Security (design, process execution and assessment, audit support)	18 Years Senior Management		9 Years

KEY ACHIEVEMENTS

Citizens Property Insurance Achievements
Developed processes that established consistency in services provided to internal clients of IT Security and Risk. By providing consistency in services and clarifying expectations among security’s peers in EO, improvements in the overall acceptance and inclusion of security was achieved and reflective in the engagement of Security early in the agile release train Kanban states.
Developed internal dashboards with risk, vulnerability, and workload metrics for the IT Security & Risk department providing greater visibility to leadership.
Nominated and awarded Super Star Leadership award within first year at Citizens.
Successfully led implementation of a new GRC tool which completed on time and under budget, replacing an existing tool that was not fit for purpose. With the selection and implementation of the Service now GRC tool we are now positioned to better provide automated workflow, single point of risk visibility as well as future integration opportunities to link risk to CMDB configuration Items, change management activities, and incidents providing a more robust picture of risk in the Citizens infrastructure as a whole and assisting the organization to make more informed risk-based decisions.
NGA Human Resources Achievements
Led development of Security Policy Framework, establishing a full portfolio of Security Policies, Standards, Standard Operating Procedures, and Guidelines for all domains within Security. Standards and policies developed to meet GDPR requirements and integrated into a fully functional Information security management system and risk management program.
Proposed and successfully implemented the reorganization of regionally segregated risk management team to one Global Senior Information Security Risk Manager (SIRM). Reducing head count of CSO direct reports from 7 to 4 while internally promoting leads for each region directly reporting to the Global

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Information security manager with a cost savings of ~ $1M Annually in Salaries, Employee Benefits, Taxes, and other employee expenses. From an organizational cultural perspective this allowed for breaking down of silos between regions and created a more cohesive reporting structure and allowing us to create a cohesive follow-the-sun risk management and information security support structure.
Comerica Bank Achievements
Successfully led and mentored contractual onshore and offshore resources tasked with patch management for Comerica’s infrastructure assets. Developed and achieved approval of Patching SLAs. By providing direction and feedback on direct progress observations I was able to guide patching team in meeting SLAs and bringing closure 3 Matters Requiring Attention (MRAs) issued during a federal audit that had remained open for 2.5 years prior to my joining the organization.
Improved overall security posture of Comerica’s 3000+ Windows and Linux Server environment.
Improving internal vulnerability measures of 10% to 99% while developing and implementing a repeatable process for vulnerability remediation.
Coordinated partnership with IT SMEs to develop technical minimum-security baselines (TMSBs) for Comerica’s IT assets. Guiding baseline compliance through development and revision of domain and segmented level GPO deployment where applicable and aiding in researching development of configurations for meeting baselines for Linux variety assets. This included the configuration of a tool to monitor the IT asset level of compliance to the TMSBs. Resulting in 95-100% continuous compliance across Comerica’s infrastructure Assets meeting federal requirements as well as continuous PCI DSS attestation achieved.
Educational & Research Achievements
Completed Doctoral journey resulting in successful Doctoral Degree conferral including completion of 6 years of extensive research resulting in published PhD Dissertation on Middle Management Influence on Information Security Policy Compliance within the U.S. Financial Industry. Research included deep exploration into Psychological Contract Theory, Protection Motivation Theory, Theory of Planned Behavior, and General Deterrence Theory as they relate to influencing Information security policy compliance behaviors. My study delving into the human aspect of Information Security Compliance, included participants from 11 different US financial industry organizations spanning 8 US States. Through this research I was able to gain insight into varied levels of IT professional perception of Information security compliance which has helped me extensively in my efforts to build working relationships within an organization for which I am employed and better influence compliance.

PROFESSIONAL EXPERIENCE

Citizens Property Insurance Corporation, Jacksonville, FL
IT Security & Risk Manager- Risk and Compliance	12/2019-Present Responsible for managing staff, including hiring, goal setting, planning and delegation of work, training and development, coaching/mentoring and completing performance evaluations. Lead Citizens’ IT Security Risk and Compliance Program practices including development and oversight of the program’s process, procedures, monitoring and reporting. Support Citizens’ Vulnerability and Threat Management Program by prioritizing mitigating activities based on vulnerability and patch criticality as it applies to CPIC’s environment. Lead in the evolution of our identification, detection, protection, response and recovering capabilities based on experience, evolving threat environment and findings from cyber security assessments as well as incidents. Work with the enterprise architecture, security risk management, IT compliance, DevOps and internal audit teams to ensure that compliance is built into systems architecture and to identify, evaluate and select security solutions to meet security/compliance needs. Partner with IT and business leadership to continuously develop and improve security programs and security projects that address identified risks and business security requirements. Assist resource owners and IT staff in understanding and responding to security audit and assessment deficiencies reported by auditors and external parties.
NGA Human Resources, Jacksonville, FL
Senior Information Security Risk Manager – Global	01/2017-11/2019 Region expanded to Global market coverage. Tasked with building a high performing global security team. Manage Security risk officers and specialist and train to support the global market stakeholders from an information security risk perspective. Develop and Manage Budget. Conduct security investigations, support enterprise client security audits and provide responses to all client security questions and assessments.
Support the CSO and ELT by working to embed security into business as usual. Further description includes all items listed in the regional role.
Regional Information Security Risk Manager – Americas	09/2016-01/2017

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Maintained good technical understanding to support CSO; with the ability to identify, assess, research, manage and report risk, working with different projects and on varying technologies. Responsible for managing multiple aspects of IT security controls as they relate to Data Security, SOC1/SOC2 Audits, Client Audits, and security certifications. Provide guidance and advice on how information risk is managed within solutions offered to clients. Fluent in security risk management as it applies to security controls and communicate effectively and persuasively with clients, external auditors, client auditors, and business/IT operations in the Americas region. Wrote and published risk reports to provide situational awareness and communicate risks to management. Assisted in planning, management, and execution of risk assessment projects. Manage and document information security incidents. Provide a 1st line point of contact for technical and non-technical customers in relation to Information Security Risk. Supported threat intelligence gathering, processing, correlation, and analysis. Contributed to procedures and processes to standardize and enhance risk management. Worked closely with operations and architecture functions, proposal team, and senior leadership team.
Comerica, Auburn Hills, MI
Application Technology Risk Management, VP	11/2011-09/2016
Senior Security Engineer
Made well-thought-out decisions on complex or ambiguous information security issues. Acted as a resource for direction, training, and guidance for less experienced staff. Provided architectural oversight and direction for enterprise-wide security technology. Ensured high-level integration of application development with information security policies and strategies.Maintained knowledge of emerging industry standards. Identified, evaluated, conducted, scheduled, and led technical analyses functions to ensure all applicable IS security requirements are met. Provided technical analysis of requirements necessary for the protection of all information processed, stored, or transmitted by systems. Coordinated with users to determine requirements Monitored security log analysis and infrastructure design, along with security vulnerability and threat analysis System/network design and review and advanced networking technical security knowledge.

Prior Experience		
Streck, Omaha, NE	2/2011-10/2011	
Omaha World Herald, Omaha, NE	2/2010-2/2011	
First Bank & Trust, Paris, IL	2006-2010	
Hamilton Center, Inc., Terre Haute, IN	2005-2006	
Indiana State University, School of Graduate Studies, Terre Haute, IN	2003-2005	
Curtis Maruyasu America, Cincinnati, OH	2002-2003	

EDUCATION

PhD in IT / Information Assurance & Security - Capella University 2018
Master of Science in IT Information Assurance & Security - Capella University 2012
Bachelor of Applied Science, Computer Information Systems/Network Administration- Kaplan University,

PROFESSIONAL CERTIFICATIONS/TRAINING
CISSP – Certified Information Systems Security Professional MCITP – Microsoft Certified IT Professional
MCTS – Windows Server Active Directory, Configuration MCTS – Windows Server Network Infrastructure Configuration Certified SAFe 5 Agilist
A+ Core Certification - Training CCNA Certification - Training MS-DSE Certification – Training
QualysGuard – Expert User Designation

PROFESSIONAL  MEMBERSHIPS
(ISC)2
SANs
ISACA

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D.

RESOLUTION 2022-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF HERON ISLES COMMUNITY DEVELOPMENT DISTRICT DESIGNATING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, Heron Isles Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the County of Nassau, Florida; and

WHEREAS, the Board of Supervisors of the District desires to designate the Officers of the District.

NOW, THEREFORE, be it resolved by the Board of Supervisors of Heron Isles Community Development District:

SECTION 1.	 	is appointed Chairman.

SECTION 2.	 	is appointed Vice Chairman.

SECTION 3.	 	is appointed Secretary and Treasurer.

 	 is appointed Assistant Secretary.

 	 is appointed Assistant Secretary.

 	 is appointed Assistant Secretary.

 	 is appointed Assistant Treasurer.

 	 is appointed Assistant Secretary.

SECTION 4.	This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 15TH DAY OF FEBRUARY, 2022.

ATTEST	HERON ISLES COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman/Vice Chairman

FIFTH ORDER OF BUSINESS

Renewal Notice
Commercial Landscape Maintenance Contract

HERON ISLES	12/13/2021
C/O Heron Isles CDD
475 West Town Place Suite 114 St. Augustine, FL 32092

DURATION OF RENEWAL AGREEMENT:
The term of this contract will be for a period of one (1) year. The contract will begin on January 1, 2022 and end on December 31, 2022. This contract shall automatically renew each year thereafter under the same terms and conditions unless client or contractor provides 45 days written notice.

Martex/Greenery agrees to perform the following conditions:
GENERAL CONDITIONS: See attached Scope of Services for Base Package
SPECIFIC CONDITIONS: None

FEE: Our fees for Landscaping Services are based on a one - year contract term. This contract may be terminated by either party with 45 days written notice. Any amendments to this contract must be accepted, in writing, by both parties. Should the contract be terminated prior to the expiration date, additional fees will be considered due based on the remaining term of the contract and the actual services provided through the date of termination with no less than 20% of the remaining contract amount being considered earned and due to Martex/Greenery. A finance charge of 1 ½% per month (18% per annum) will be charged on all accounts delinquent more than 30 days from date of billing. If it is necessary to institute suit to collect on the account, attorney’s fees and other costs will be recoverable in addition to the then account balance.

Landscape Service	Current Agreement		Renewal Term
January 1, 2022 - December 31, 2022	
	Billing Fee Per Month	Total Annual Fee		Billing Fee Per Month	Total Annual Fee	
Base Maintenance Package
Landscape Maintenance Program Plant Health Services
Irrigation Management Program	
$5,071.00	
$60,852.00		
$5,324.00	
$63,888.00	

(Authorized Signature for client)

(Print Name, Date)

Melissa Brock, Director of Business Development The Greenery

(Date)

Commercial Landscape Maintenance Contract Additional Services

Martex/Greenery agrees to perform the additional services below with the conditions set forth in the attached Scope of Services for Additional Services. Services will be invoiced at time of install.

Landscape Service	Additional Services	
	Billing Fee Per Service	
Total Annual Fee	
Mulch Applications
1.0 application(s) per year	$4,671.83	$4,671.83	
Pricing:	$4,671.83	$4,671.83	

 	

(Authorized Signature for Client)

Melissa Brock, Director of Business Development The Greenery, Inc.

(Print Name, Date)

(Date)

SCOPE OF SERVICES – BASE PACKAGE

TURF MANAGEMENT
A comprehensive program of turf management for all turf grass areas will be the responsibility of Martex/Greenery.

Mowing—Turf grass shall be mowed regularly during the growing season and as needed during the remainder of the year to maintain a neat and finished appearance and complying with standard horticultural practices. The mowing cycle for lagoon slope easements and open spaces shall be a twice per month cycle during the growing season.

Line Trimming—All mowing obstacles shall be trimmed around using a string trimmer with each mowing service. Obstacles such as fence lines and light poles may be treated with approved herbicides.

Edging—Streets drives and ornamental beds shall be edged using a vertical blade power edger as needed.

Blowing—All debris generated from mowing operation shall be blown from streets, drives, and walks to maintain a neat and finished appearance.

ORNAMENTAL BED MANAGEMENT
Ornamental plantings will be maintained by Martex/Greenery in accordance with accepted horticultural practices.
Pruning—Ornamental plantings shall be pruned on an ongoing basis to maintain the natural character of the plant material with a neat and trim appearance at all times through the use of selective pruning and/or shearing. All unwanted limbs, branches or outcroppings that are below 10’ and are accessible without the use of ladders, bucket truck or other heavy equipment, will be managed as needed to achieve the desired visual results and to maintain the health of the plant. Pruning shall be performed at the appropriate times of the year.
Weeding—Weeds in ornamental bed areas will be controlled chemically and mechanically as to maintain a neat and orderly appearance of all bed areas.
Debris—All debris generated from bed management services shall be hauled away and disposed of in a legal manner.

TURF & ORNAMENTAL SHRUBS QUALITY CARE PROGRAM
Fertilization—Martex/Greenery shall provide labor, materials and equipment for all fertilization applications on the property. The turf shall be monitored for health and treated as needed; this includes fertilization in the Spring and Fall with a well-balanced, specially formulated, slow-release turf fertilizer. All Ornamental beds shall be monitored for health and fertilized as needed to correct nutritional deficiencies.

Weed Control—Martex/Greenery shall provide labor, materials and equipment for pre-emergent weed control for the turf in the Spring and Fall. In addition, the Greenery will treat weed needs on a curative basis. This will include spraying weeds and hand-pulling weeds as necessary.

Pest Management—Martex/Greenery shall provide labor, materials and equipment to treat outbreaks of insects and disease as needed on a curative basis as they appear in the turf and or ornamental beds. This includes the treatment of fire ant populations as they appear. If a preventative insecticide or fungicide is recommended for outbreaks such as chinch bugs or brown patch by an Account Manager, the client shall be advised of the cost to apply. All pesticide/fungicide applications shall be done in accordance with all Federal, State, County or local laws and regulations governing the use of horticultural chemicals and shall be applied by properly trained and licensed operators.
Rev- 9-14-20

SCOPE OF SERVICES – BASE PACKAGE

IRRIGATION
Martex/Greenery will monitor, adjust and reset irrigation on an ongoing basis to ensure adequate coverage and reduce wasteful usage. Martex/Greenery will provide irrigation personnel for repair and maintenance of all irrigation heads, nozzles, risers, shrub adapters, filters, impact heads, shrub, turf rotors, clocks, valves and pressurized lines. Parts and labor will be billed in addition.

LITTER & DEBRIS
Common areas will be policed on a weekly basis to maintain such areas free of litter and debris. The Client will provide a suitable area for the deposit and collection of litter and debris.

Damage and litter from typical weather conditions involving lightning or winds less than 40 MPH is included in the scope of the base package. In the event of major storm damage from flooding, hurricanes, tornadoes, named storms or other Acts of God, contractor will perform emergency services and cleanup at the direction of Client at pre-agreed labor and equipment rates.

Damage and litter from extreme weather conditions involving any named storm, lightning or winds in excess of 40 MPH, is outside the scope of the base contract.

TREE MANAGEMENT
Low-lying hardwood tree limbs below 12’ that are accessible without the use of ladders, bucket truck or other heavy equipment, will be pruned or managed as needed. All palm trees and any other trees above 12’ are outside the scope of this base contract and can be performed for an additional fee.

INSURANCE
During the terms of the contract the contractor will maintain insurance coverage in amounts not less than $1,000,000 per person and not less than $2,000,000 per occurrence for personal injury or liability. Workman's Comprehensive coverage will be maintained per statute.

MISCELLANEOUS SERVICES
Maintenance supplies and equipment will be provided by Martex/Greenery. Any special additional maintenance required will be arranged between the Property Manager and Martex/Greenery on an individual basis.

MAINTENANCE PERSONNEL
All Martex/Greenery personnel will perform services in appropriate uniforms with safety vests and personal protective equipment. Safety and professionalism are of utmost importance to Martex/Greenery.
Rev – 9-14-20

SCOPE OF SERVICES – ADDITIONAL SERVICES
( UPON REQUEST)

SEASONAL COLOR
Standard Program: Martex/Greenery Services will design, prepare and install annuals and perennials in designated
areas. Seasonal color beds will be rotated 2 times per year. Routine maintenance shall be performed by specially trained seasonal color technicians and will include fertilization, disease and insect control applications, irrigation monitoring, weeding and dead heading to provide optimal appearance at all times of the year.

Premium Program: This option will provide all services of the standard program, plus two transitional plantings in late Spring and the early Fall. This program also includes supplemental plantings as needed to maintain continual maximum floral displays.
PINESTRAW / MULCH
Martex/Greenery shall supply all labor and materials to install pinestraw and/or hardwood mulch in designated areas at specified frequency.

PALM TREE PRUNING
All Palm trees shall be pruned according to standard horticultural practices and complying with local ordinances.

PRESSURE WASHING SERVICES
Martex/Greenery shall supply all labor and materials to perform pressure washing service. This includes cleaning areas such as dumpster pads, walkways, sidewalks, breezeways, flat concrete surfaces and vertical structures up to a height of 8 feet.

SWEEPER SERVICES
Martex/ Greenery shall provide all labor and equipment to perform Sweeper truck service to clean roads, curbs and parking areas as designated.

SNOW AND ICE REMOVAL SERVICES
Martex/Greenery shall provide all labor and equipment to perform snow and ice removal services at current labor and equipment rates.

STORM RECOVERY / EMERGENCY CLEANUP
Damage and litter from extreme weather conditions involving lightning or winds in excess of 40 MPH, snow and ice removal or any named storm, is outside the scope of the base contract. With client pre-approval, crews and equipment will be made available as needed. In the event of major storm damage from flooding, hurricanes, tornadoes or other Acts of God, contractor will perform emergency services and cleanup at current labor and equipment rates. If this option is selected at time of contract execution, preferred discounted rates will be given to client.

Rev- 9-14-20

SIXTH ORDER OF BUSINESS

DESIGN CRITERIA PER FBC 	2020, lT!-1 	EDITION AND	A5CE 7-16		
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GENERAL,			
A, D ESIGN 15 VOID AFTER TWO YEAR$ FROM ORIGINAL DATE OF 155UE UNLE5 5 UPD A TED TO ACCEPTABLE CODE$ AND PRACTICE$ AT THE TIME,			
B,   DO   NOT  $CALE, U5E D IMEN510  N5  FROM  THE  AR CH ITECTURAL   PLAN NOTIFY  D ESIGNER  IMMEDIATELY  IF Dl5CREPANCIE5  ARE FOUND  BETWEEN  PLAN$,			
FOUNDATION$,			
A, THI$ DESIGN HA$ BEEN COMPLETED IN ACCORDANCE WITH P ER TINENT 5TANDARD5, RECOMMENDED DESIGN $OIL PARAMETER$ AND ACCEPTED ENGINEERING			
DESIGN PROCEDURES AND 15 BASED ON THE BEST INFORMATION A V AIL AB LE AT THE TIME OF COMPLETION, THE D ESIGN 15 INTEND ED TO M IN IMIZE D EFERENTIAL			
	
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MOVEMENT R ESULTING FROM HEAVING OF EXP ANSIVE SOIL OR SETTLING OF 5UB5URFACE $OIL,$ IT MUST BE RECOGNIZED THAT FOUNDATION COMPONENT$ WILL					
UNDERGO MOVEMENT, ANY 5UB5EQUENT OWNER$ SHALL BE APPRAISED OF THE $O IL COND ITIO N AND ADVISE TO MAINTAIN GOOD PRACTICE$ IN THE FUTURE WITH					
REGARD TO SURFACE AND 5UB5URFACE DRAINAGE, FRAMING OF P AR TITION$ ABOVE FLOOR 5LAB5 AND FINISH WORK ABOVE THE FLOOR 5LAB5, ETC,					
B,     DESIGN  HA$  BEEN BASED  ON A  NON-EXPANSIVE  $OIL  WITH  AN  ALLOWABLE  $OIL  BEARING  CAPACITY  OF  1,500 P5F,					
C, BACK FILL ADJACENT TO FOUNDATION WALL$ $HALL NOT BE PLACED UNTIL WALL$ HAVE SUFFICIENT STRENGTH AND HAVE BEEN ANCHORED TO THE FLOOR					
5Y5TEM ABOVE OR ADEQUATELY BRACED TO PREVENT DAMAGE TO THE WALL,					
D,   ALL  FOUND AT ION  PAD5  SHALL  BE  FORMED  TO  PROPER  DIMEN510  N5  A5  INDICATED  ON  THE DRAWINGS  AND  CENTERED  ON  COLUMN  OR   WALL,					
E, THE LOCATION OF FOUNDATION JOG$, 5TEP5 AND TOP OF WALL ELEVA TION$ AND CONNECTION$ ARE CR ITIC AL TO FOUND A TION PERFORMANCE, THESE ITEM$					
ARE SHOWN ON THE PLAN$ BUT MAY CHANGE DURING ACTUAL CONSTRUCTION, A5 A RESULT THI$ D ES IG N CAN NOT ADDRE55 PROPER FOUND ATION CONFIGURATION					
UNLE55  5TATED 5P ECIFIC ALL Y   ON THE DR AWINGS,					

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CONCRETE,				
A, MINIMUM CONCRETE COVER FOR REINFORCEMENT SHALL BE A5 FOLLOW$ ,				
I,   CONCRETE CAST  AGAINST  EAR TH,  3 "				
2, FORMED CONCRETE EXPOSED TO EARTH OR WE A THER , 1- 1/2"				
3,  INTERIOR   SLAB  WALLS   , 3/4"				
B, MINIMUM COMPRE551VE D ESIGN STRENGTH OF CONCRETE USED FOR FOUND A TION $ AND 5LAB5 SHALL BE 3000 P51.,28 DAY$,				
C, REINFORCING STEEL $HALL CONFORM TO A5TM A615,				
D, LONGITUDINAL R EINFORCING IN WALL$ AND FOOTING$ SHALL BE CONTINUOUS AR CORNER$ AND INTER 5 EC TION,5 MINIMUM LAP OF REINFORCEMENT SHALL BE				
NOT LE55 THAN  25",				
WOOD,				
A, FRAMING LUMBER SHALL BE A5 FOLLOW$ OR B ETTER,				
I, 2X R AFTER5 /B E AM5 /JOl5 T5, •2 5YP OR A5 DETERMINED BY THE ENGINEER	

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3,  PLATES, •2 5YP		
4, 5TUD5, 5YP TYPICAL UNLE55 OTHERWISE NOTED		
,5    WOOD MOISTURE LE55  THAN  19%		
B, ALL NA IL $ SHALL BE COMMON UNLE55 OTHER WISE NO TED		
C,   WHERE  NOT  OTHERWISE  NOTED,  ALL  NAILING  OR  SCREWING  SHALL  BE  A5  INDICATED  IN THE  CURRENT  FLOR ID A B UILD ING  CODE,  A5CE-,1   ALL   SHEATH ING  MUST		
BE   NA ILED   OR   $CREWED  AND   ADHE51VE5  $HALL  NOT  BE  USED  IN PLACE  OF  NA ILING,		
D, M E TAL CONNECTOR$ TO BE P ROVID ED BY 51MP50N, ALTER NA TIVE CONNECTOR$ W/ EQ UIV ALENT OR HIGHER ALLOWABLE LOAD$ MAY BE USED IN LIEU OF		
SPECIFIED COMPONENTS, INSTALL A5 PER MANUFACTURERS R ECOMMEND ATION,$		
E,    ALL    EXTERIOR  WALL$  TO  BE  SHEATHED  WITH  MIN,  1/ 16  "  0,5,B,  WITH Bd   .,6" O,C,  ALONG  PANEL  EDGE$, 12" O,C,  IN FIELD  EXCEPT  A$  NOTED  FOR  $HEAR  WALL		
OR   SIB"  Tl-I I  SID ING,		
,F ENGINEERED COMPONENT$ rTRU55 E5 , I-JOIST, ETC, ) SHALL BE INSTALLED AND FASTENED PER MANUFACTURER$ 5PECIFICATION5 AND DIRECTION$,		
STEEL,		
A, D ETA IL, FAB R ICATE, AND ERECT STEEL ACCORDING TO Al5C		
B, ALL SOL T5 $HALL BE A301 UNLE55 OTHER WISE NOTED		
,C ALL WELDING TO BE PERFORMED BY CERTIFIED WELDER		
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A, CONCRETE BLOCK SHALL HAVE A MINIMUMCOMPRE551VE STRENGTH OF 1500 P5L MASONRY SHALL BE LAID UP USING 5 MORTAR ONLY, ANY MASONRY IN		
CONTACT  WITH  EARTH  SHALL  BE  GROUTED  FUL, L  GROUT  SHALL  HAVE  A  MINIMUM   CO MP R E5 5 1VE     STRENGTH  OF  3000  P51,		
B,   ALL  CONCRETE  MASONRY  OPERATION$  $HALL  BE  DONE  IN  ACCORDANCE  WITH  THE P R OV l5 10  N5  OF  THE  LAST  APPLICABLE  RECOMMENDATION$  OF    THE  ACI		
MANUAL  OF 5TANDARD P RACTICE,		
C, LAP ALL VERTIC AL REINFORCING A MINIMUM OF 25, "		
D, P ROVIDE HOR IZONTAL JOINT R EINFOR C ING AT 16" VERTICALLY, REINFORCING WIR E SHALL CONFIRM TO A5TM AB2 AND A5TM Al61, TYPE 304,		
NOTE, ALL 5TRAP5, TIE$ , FA 5 TENER 5 AND ANCHOR HARDWARE 15 5 1M P 50 N STRONG TIE PRODUCT$ UNLE55 OTHERWISE NOTED AND HA$ BEEN REVIEWED AND		
APPROVED  BY  THE  ENG INEER   OF  R ECOR D,		

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Heron Isles Mail Box Cover

Austin R. Ace, P.E., Inc.

SCALE: 1/2" = 1 '-0"

SECTION
LETTER

APPROVED:

PAGE:

Swallowtail Drive Yulee Florida

PHONE:
FAX:

Florida Licenee 35454
G:eor9ia  Licenee 11180

5908 Orchard Pond Drive Fleming Island
Florida 32003

PHONE:904-579-4508
FAX:
aa ce01@comcast.net

DRAWN BY: A.R.ACE

DATE: Tuesday, October 05, 2021

PAGE
N UM BERS

CHECKED BY:

4/ 4
Electrical

SEVENTH ORDER OF BUSINESS

RESOLUTION 2022-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERON ISLES COMMUNITY DEVELOPMENT DISTRICT MAKING CERTAIN FINDINGS; WAIVING A PORTION OF RULE 1.3(1), RULES OF PROCEDURE; PROVIDING FOR REASONABLE NOTICE OF BOARD MEETINGS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Heron Isles Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Nassau County, Florida; and

WHEREAS, the District’s Board of Supervisors (“Board”) holds public meetings, hearings, and workshops (together, “meetings”) for the purpose of conducting District business; and

WHEREAS, Section 189.015, Florida Statutes, requires that the District file quarterly, semiannually, or annually a schedule of its regular meetings with the local governing authority or authorities, and publish said notice in accordance with statutory requirements, and such regularly scheduled meetings are required to be listed on the District’s website by Section 189.069(2)(a), Florida Statutes; and

WHEREAS, Section 286.011(1), Florida Statutes, requires the District to provide reasonable notice of all meetings of its Board; and

WHEREAS, the District previously adopted Rule 1.3(1) of its Rules of Procedure providing, among other things, that “Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board,” and that “Public notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located”; and

WHEREAS, the Board finds that providing the published notice required by Section 189.015, Florida Statutes, together with posting meeting dates, times, and locations on the District’s website, constitutes reasonable notice for purposes of Section 286.011(1), Florida Statutes; and

WHEREAS, the Board accordingly finds that it is in the District’s best interests to waive the requirement of Rule 1.3(1) that published notice of meetings may not be published more than thirty (30) days before the meeting, and to set forth alternative minimum standards for reasonable notice of Board meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HERON ISLES COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. RECITALS. The above stated recitals are true and correct and are hereby incorporated herein by reference.

SECTION 2. FINDINGS. The Board hereby finds providing the published notice required by Section 189.015, Florida Statutes, together with posting meeting dates, times, and locations on the District’s website, constitutes reasonable notice for purposes of Section 286.011(1), Florida Statutes.

SECTION 3. WAIVER. The Board hereby waives the provision of Rule 1.3(1) of the District’s Rules of Procedure that the required published notice of meetings may not be published more than thirty (30) days before the meeting. Publication of the quarterly, semiannual, or annual meeting notice as required by Section 189.015, Florida Statutes, is deemed to satisfy the requirement for published notice in Rule 1.3(1) of the District’s Rules of Procedure for those meetings included in the quarterly, semiannual, or annual notice. This Resolution does not supersede any requirements of the Florida Statutes as to additional published notice required for any meeting or hearing of the District.

SECTION 4.	REASONABLE NOTICE.
Regular meetings. The District Manager is directed to (a) file quarterly, semiannually, or annually a schedule of its regular meetings with the local governing authority or authorities, and publish said notice in accordance with statutory requirements; (b) post the date, time, and location of all regular meetings on the District’s website at least seven (7) days prior to each meeting; and (c) take any other actions as are reasonable under the circumstances to provide notice of meetings.
Special meetings. For any meeting not included in the quarterly, semiannual, or annual notice, the District Manager is directed to (a) publish an additional notice at least seven (7) days before said meeting in the manner specified in Rule 1.3(1), and
(b) post the date, time, and location on the District’s website at least seven (7) days prior to each meeting, and (c) take any other actions as are reasonable under the circumstances to provide notice of meetings.
Statutorily required notice. Where the Florida Statutes require published notice of certain meetings or hearings, including but not limited to budget hearings, assessment hearings, rulemaking hearings, and others, the District Manager is directed to strictly comply with such requirements.
SECTION 5. SEVERABILITY. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 6. EFFECTIVE DATE. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

2

PASSED AND ADOPTED this 15th day of February, 2022.
ATTEST:	HERON ISLES COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

3

EIGHTH ORDER OF BUSINESS

A.

MINUTES OF MEETING
HERON ISLES COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Heron Isles Community Development District was held on Thursday, November 16, 2021 at 4:30 p.m. at Summer House Realty, 316 Ash Street, Fernandina Beach, Florida 32034.

Present and constituting a quorum were:

Greg Watson	Chairman
Kathy Blessing	Vice Chairperson
Robert Martyn	Supervisor
Nicole Reams	Supervisor
Wayne Couch	Supervisor

Also present were:

Ernesto Torres	District Manager
Jennifer Kilinski	District Counsel
Mike Yuro	District Engineer
Cheryl Graham	Field Operations Manager
Daniel Laughlin	GMS

The following is a summary of the discussion and actions taken at the November 16, 2021 meeting. An audio copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Torres called the meeting to order at 4:30 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Acceptance of Resignation of Wayne Couch
Mr. Torres informed the Board Mr. Couch will be remaining on the Board until January.

FOURTH ORDER OF BUSINESS	Discussion on Storm Drains
Mr. Yuro stated most of the depressions near the storm drains appeared as if they were in line with the underdrain, which comes out of the bottom of the storm drain or just behind the

November 16, 2021	Heron Isles CDD

curb and gutter. My recollection is several were minor in nature that didn’t appear to be an imminent threat so those we just want to keep an eye. When it does come time to investigate those, a contractor could dig behind the curb to expose the pipes. Typically, the storm inlets are prefabricated, and they have three- or four-foot PVC pipes that stub out to connect to an underdrain if it’s necessary. The engineer isn’t always called for underdrain, so in that case the stub should be plugged, but I’ve seen often where those stubs don’t get plugged, or if there is underdrain and the connection isn’t very good and that allows the soil above it to get into the underdrain pipe and that’s what causes the depression. It’s a fairly simple fix, particularly when you can dig down behind the road and curb gutter. You’re able to not disturb the asphalt too much. They’re not typically urgent matters, but it could be the kind of thing where when it’s allowable in the budget, you can have all the areas of concern looked at one time. There was one area of concern that was right in the curve of Starfish Lane where you were already getting settlement in the curbing gutter and I think that was the one I recommended more immediate action simply because the longer you wait, the bigger the repair could turn out to be. It typically is not going to get any better until there are some corrective measures taken.
Mr. Watson also mentioned holes surrounding a drain on the corner of Heron Isles Parkway and Coral Reef. Mr. Graham informed the Board the County filled the holes on November 5th.

FIFTH ORDER OF BUSINESS	Ratification	of	Engagement	Letter	with
Berger Toombs for Fiscal Year 2021 Audit Services
Mr. Torres noted he has signed the engagement letter for the fiscal year 2021 audit.

On MOTION by Mr. Watson seconded by Ms. Blessing with all in favor the Fiscal Year 201 audit engagement letter with Berger Toombs Elam Gaines & Frank was ratified.

SIXTH ORDER OF BUSINESS	Ratification of Agreement with Magic Touch
Commercial	Cleaning	Company	for Janitorial Services
Mr. Torres noted he has already signed the agreement for janitorial services and the District’s contract with Magic Touch is already underway.

2

November 16, 2021	Heron Isles CDD

On MOTION by Mr. Watson seconded by Ms. Reams with all in favor the agreement for janitorial services with Magic Touch Commercial Cleaning Company was ratified.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-01,
Amending the Fiscal Year 2021 Budget
Mr. Torres informed the Board the purpose of the resolution amending the budget is to cleanup various budget lines, however he noted the District was under budget for the year overall.

On MOTION by Ms. Reams seconded by Ms. Blessing with all in favor Resolution 2022-01, amending the Fiscal Year 2021 budget was approved.

EIGHTH ORDER OF BUSINESS	Ratification of Revised Fiscal Year 2022
Meeting Schedule
A copy of the meeting schedule revising the Fiscal Year 2022 meeting schedule including quarterly meetings on the third Tuesday of each month at 4:30 p.m. at Summer House Realty was enclosed in the agenda package.

On MOTION by Mr. Martyn seconded by Mr. Watson with all in favor the Fiscal Year 2022 meeting schedule was ratified.

NINTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-02,
Authorizing a Change in Registered Agent and Registered Office
Mr. Torres noted the purpose of this resolution is to change the registered agent to himself and the registered office to GMS’s office.

On MOTION by Mr. Martyn seconded by Mr. Watson with all in favor Resolution 2022-02, authorizing a change in registered agent and registered office to Mr. Torres and the offices of GMS was approved.

TENTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-03,
Designating Officers

3

November 16, 2021	Heron Isles CDD

Mr. Torres informed the Board Mr. Jim Perry and Mr. Ariel Lovera need to be removed from the list of officers and he asked to add Mr. Daniel Laughlin and Ms. Marilee Giles to the list of officers for document signing purposes.

On MOTION by Ms. Blessing seconded by Ms. Reams with all in favor Resolution 2022-03, designating officers as noted above was approved.

ELEVENTH ORDER OF BUSINESS	Consideration of Landscape Maintenance
Agreement with The Greenery
Mr. Torres informed the Board the District’s landscape maintenance provider, Martex Services, has partnered with The Greenery. This agreement assigns the new entity with all the rights, responsibilities, and obligations in the form of agreement.

On MOTION by Mr. Watson seconded by Ms. Blessing with all in favor the landscape maintenance agreement with The Greenery was approved.

TWELFTH ORDER OF BUSINESS	Consideration	of	Proposals	for	Pressure
Washing
Ms. Graham informed the Board there was a section of fencing from the corner of Heron Isles Parkway and Chester Road to Commodore Point that required pressure washing. She presented proposals from Nassau Pressure Wash totaling $820, and from Blackwelder totaling
$250 and noted she went ahead and proceeded with Blackwelder given the low price.

THIRTEENTH ORDER OF BUSINESS	Discussion on Speed Humps
Mr. Torres informed the Board he contacted the County regarding the inquiry into installing speed humps and there are a lot of questions regarding the location and roads. He  asked if one of the board members would volunteer to work with staff to bring information back to the Board at a future meeting. The Board discussed speed humps being a contentious issue with half the community in favor and half against, in addition to residents not wanting to have a speed hump installed in front of their home. This item will not be investigated further.

FOURTEENTH ORDER OF BUSINESS	Approval of Consent Agenda

4

November 16, 2021	Heron Isles CDD

Approval of the Minutes of the August 4, 2021 Board of Supervisors and Audit Committee Meetings
There were no comments on the minutes that need to be addressed.
Financial Statements
Mr. Torres gave a brief overview of the financial statements, copies of which were included in the agenda package.
Assessment Receipts Schedule
A copy of the assessment receipts schedule showing the District was fully collected for Fiscal Year 2021 was enclosed in the agenda package.
Check Register
A copy of the check register totaling $85,064.69 was enclosed in the agenda package.

On MOTION by Mr. Watson seconded by Mr. Martyn with all in favor the consent agenda was approved.

FIFTEENTH ORDER OF BUSINESS	Staff Reports
District Counsel – Memo re: Stormwater Management Needs Analysis
Ms. Kilinski informed the Board of a legislative change requiring that local governments record a stormwater needs analysis for a 20-year period every five years. The memo included in the agenda outlines what the reports are required to include. She recommended engaging the District Engineer via a work authorization to prepare the report. The first report is due by June 30, 2022.
Mr. Torres noted the engineer has provided a work authorization to prepare this report at a fee of $6,480. Given that this requirement was finalized after the Fiscal Year 2022 budget was finalized, this expenditure has not been accounted for in the budget. Mr. Torres provided an option of drafting a letter explaining that for budgetary reasons the District will miss the June 2022 deadline, and that the cost of the report would be included in the budget for fiscal year 2023. Missing the deadline may result in a finding within the audit for the year. The Board directed staff to work toward adding the expense to the Fiscal Year 2023 budget.

Ms. Kilinski reminded the Board that at the last meeting staff was directed to reach out to property owners and Nassau County about the ownership of the fence along Heron Isles

5

November 16, 2021	Heron Isles CDD

Parkway. She explained staff cannot find any evidence that the District ever constructed the fence so the District never accepted ownership of the fence and did not expend funds to construct the fence, nor is the fence on District property so she sees no obligation that the District has to maintain the fence. Whose obligation the fence is, is less clear. The fence goes through a County right of way, so a letter was sent to the County, and a letter was also sent to the Blackrock Park Homeowners Association. Mr. Torres recommended the District does not tear the fence down given that it is in the County’s right of way and is not on District property. Ms. Kilinski informed the Board she will be speaking with County representative Robert Companion on another issue and can bring this issue back up to him if the Board’s request is that it be taken down. The Board also requested counsel reach out to the adjacent homeowner’s association and also send them a letter.

District Engineer
Work Authorization for Preparation of a Stormwater Needs Analysis Report
There was no action taken on this item.

Work Authorization for Bi-Annual Stormwater Management System Inspection
Mr. Yuro informed the Board that bi-annual stormwater management system inspections are required per the operations and maintenance permit to ensure the system is working as it is designed and permitted. He presented a work authorization to perform this inspection for a total of $2,200. Mr. Watson asked to table the item until February to get a better understanding of what is needed.

District Manager
There being nothing to report, the next item followed.

Field Operations Manager – Report
Ms. Graham gave an overview of her report, a copy of which was included in the agenda package.
She presented two proposals for the landscape beds at the corners of Heron Isles Parkway and Chester Road, Starfish and Chester Road, and Breezeway Court and Chester Road and asked

6

November 16, 2021	Heron Isles CDD

if the Board preferred continuing with annuals or changing to shrubs, noting shrubs would just require routine maintenance. The Greenery’s proposal for shrubs totaled $3,401 and the proposal for seasonal annuals totaled $2,106.

On MOTION by Mr. Watson seconded by Ms. Blessing with all in favor the proposal from Martex/The Greenery totaling $3,401.43 to install shrubs in the locations listed above was approved.

Ms. Graham informed the Board of a fish kill in the pond off of Graylon Drive and Bass Lane during the transition between the two pond maintenance companies due to a depletion of oxygen, however she noted Future Horizons is in full control now and has been doing a good job with maintenance.
Mr. Watson asked Ms. Graham if she has obtained a quote to repair the sinkhole on Starfish and stated that he thought sidewalk repairs in that area should be postponed until the sinkhole repair is completed to avoid damaging the new sidewalk. A quote has not yet been obtained.

SIXTEENTH ORDER OF BUSINESS	Supervisor’s Requests and Public Comment Public Comments
Ms. Wendy Emanuelson, 97519 Albatross, informed the Board of a couple of streetlights down between the circle and Blackrock next to the pond, as well as a light that is out at the roundabout at Swallowtail. Ms. Graham stated that she has reported the light that is down to FPL.
Ms. Emanuelson also asked about whether the HOA and CDD are splitting the cost of the mail kiosk cover. Ms. Blessing stated that she was under the impression the HOA was going to fund the cover so there were no more discussions amongst the CDD board on the issue. There were no objections from the Board on the HOA coordinating installation of the cover. Ms. Emanuelson then asked whether there would be additional parking at the mail kiosk. Ms. Graham stated the project was on hold, however she clarified there is going to be about 22 feet of concrete added between the sidewalk and the curb of the boxes to make it safer and 10.5 feet to the left side of the existing driveway.

7

November 16, 2021	Heron Isles CDD

Mr. Jim Keenan, 96014 Out Creek, stated that several sidewalks within common areas are cracked and need to be repaired and most sidewalks need to be pressure washed. He also stated that on the traffic circle he would like to see a speed bump for east-bound traffic. Given that the road is a County owned road, Mr. Torres recommended residents contact the County officials on the speeding issues in the area as the Board has no authority over County roads. Mr. Watson stated that he would contact the County.

Supervisor Requests
Mr. Martyn stated that close to the bathrooms in the park near the water tank there is a huge hole with a concrete slab over it and the concrete slab has been broken leaving the hole open. Ms. Graham stated that she would like to fill the hole with dirt and then cover it again.
Mr. Couch discussed possibly resigning from the Board earlier than January to allow more time for interested candidates to express their interest in filling the vacancy.
Mr. Watson reminded Ms. Graham of the proposals obtained to install a six-foot vinyl fence to protect the irrigation wells. She presented quotes from Tri State Handy Help totaling
$2,400 and Wolfe Fencing totaling $2,600.

On MOTION by Ms. Blessing seconded by Mr. Martyn with all in favor the proposal from Tri State Handy Help totaling $2,400 was approved.

SEVENTEENTH ORDER OF BUSINESS	Next Scheduled Meeting – February 15, 2022
at 4:30 p.m. at Summer House Realty, 316 Ash Street, Fernandina Beach, Florida

EIGHTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Reams seconded by Mr. Couch with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

8

B.

HERON ISLES
Community Development District Unaudited Financial Statements as of
December 31, 2021

Meeting Date February 15, 2022

	Heron Isles		
	COMMUNITY DEVELOPMENT DISTRICT		
	BALANCE SHEET
December 31, 2021		
			Total	
	Debt	Capital	Governmental	
	 	General		 	Service		 	Reserve		 	Funds		
ASSETS:				
Cash - Wells Fargo	$82,420	---	$43,725	$126,144	
State Board	$213	---	$2,003	$2,216	
Custody-Reserves	$753	---	---	$753	
Custody-Excess Funds	$438,997	---	---	$438,997	
Investments:				
Series 2017A-1				
Revenue	---	$223,698	---	$223,698	
Reserve	---		$33,313		---		$33,313	
Prepayment	---		$0		---		$0	
Electric Deposits	$1,580		---		---		$1,580	
TOTAL ASSETS	 	$523,963 		 	$257,010 		 	$45,728 		 	$826,700 	
LIABILITIES:								
Accounts Payable	$6,097		---		---		$6,097	
Accrued Expenses	---		---		---		$0	
FUND BALANCES:								
Restricted for Debt Service	---		$257,010		---		$257,010	
Restricted for Capital Reserve	---		---		$45,728		$45,728	
Nonspendable	$1,580		---		---		$1,580	
Assigned	$0		---		---		$0	
Unassigned	 	$516,286 		 	---		 	---		 	$516,286 	
TOTAL LIABILITIES & FUND EQUITY & OTHER CREDITS	
 	$523,963 		
 	$257,010 		
 	$45,728 		
 	$826,700 	

1							

Series 2017A-2

HERON ISLES
COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND
Statement of Revenues, Expenditures and Changes in Fund Balance
For The Period Ending 12/31/21

	ADOPTED	PRORATED BUDGET	ACTUAL		
	BUDGET	Thru 12/31/21	Thru 12/31/21	VARIANCE	

Revenues					
Assessments - On Roll	$412,343	$403,545	$403,545	$0	
Interest/Misc Revenue	$10	$3	$2	($1)	
Access Key Cards	$100	$25	$0	($25)	
Total Revenues	$412,453	$403,573	$403,547	($26)	

Expenditures					
Administrative					
Supervisor Fees	$6,000	$1,500	$600	$900	
FICA Expense	$459	$115	$46	$69	
Engineering	$4,000	$1,000	$325	$675	
Assessment Roll	$7,500	$7,500	$7,500	$0	
Dissemination	$1,500	$375	$375	$0	
Attorney	$18,000	$4,500	$2,746	$1,754	
Annual Audit	$3,250	$0	$0	$0	
Trustee Fees	$3,800	$0	$0	$0	
Management Fees	$47,694	$11,924	$11,924	$0	
Computer Time	$1,800	$450	$450	$0	
Website Compliance	$1,200	$300	$300	$0	
Telephone	$200	$50	$0	$50	
Postage	$800	$200	$16	$184	
Printing & Binding	$1,500	$375	$33	$342	
Rental & Leases	$120	$30	$0	$30	
Meeting Room Rental	$1,000	$250	$0	$250	
Insurance	$14,653	$14,653	$13,786	$867	
Legal Advertising	$5,350	$1,338	$301	$1,037	
Other Current Charges	$7,200	$6,785	$6,785	$0	
Office Supplies	$100	$25	$1	$24	
Dues, Licenses & Subscriptions	$175	$175	$175	$0	
Total Administrative Expenditures	$126,301	$51,544	$45,362	$6,181	

Utilities		
Electric	$31,740	$7,935	$6,488	$1,447	
Water & Sewer	$64,000	$16,000	$9,556	$6,444	
Total Utilities	$95,740	$23,935	$16,044	$7,891	

2

HERON ISLES
COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND
Statement of Revenues, Expenditures and Changes in Fund Balance
For The Period Ending 12/31/21

	ADOPTED	PRORATED BUDGET	ACTUAL		
	BUDGET	Thru 12/31/21	Thru 12/31/21	VARIANCE	

Expenditures					
Contract Services					
Landscape Maintenance	$60,852	$15,213	$15,213	$0	
Landscape Contingency	$15,000	$3,750	$4,500	($750)	
Irrigation Maintenance	$3,000	$750	$1,424	($674)	
Lake Maintenance	$12,900	$3,225	$2,201	$1,024	
Janitorial Services	$7,200	$1,800	$1,726	$74	
Trash Removal Services	$7,440	$1,860	$0	$1,860	
Facility Management	$11,781	$2,945	$2,945	$0	
Pest Control Services	$250	$63	$0	$63	
Holiday Decorations	$1,500	$0	$0	$0	
Total Contract Services	$119,923	$29,606	$28,010	$1,596	

Repairs & Maintenance 					
Facility Repairs	$7,500	$1,875	$593	$1,282	
Misc Repairs & Maintenance	$7,500	$1,875	$0	$1,875	
Total Repairs & Maintenance	$15,000	$3,750	$593	$3,157	

Reserves					
Capital Reserve - Transfer Out	$35,489	$0	$0	$0	
Capital Project Improvements	$20,000	$0	$0	$0	
Total Reserves	$55,489	$0	$0	$0	
					
TOTAL EXPENDITURES	$412,453	$108,834	$90,009	$18,825	
					
EXCESS REVENUES (EXPENDITURES)	$0		$313,538		

FUND BALANCE - Beginning	
$0		
$204,328		
FUND BALANCE - Ending	$0		$517,866		

3

Heron Isles
COMMUNITY DEVELOPMENT DISTRICT

	October	November	December	January	February	March		April	May	June		July	August	September	Total	
REVENUES:																
Maintenance Assessments	$0	$35,097	$368,449		$0	$0		$0	$0		$0	$0	$0		$0	$0	$403,545	
Interest Income	$1	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$2	
Access Cards	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
TOTAL REVENUES	$1	$35,097	$368,449		$0	$0		$0	$0		$0	$0	$0		$0	$0	$403,547	

EXPENDITURES:																
Administrative:																
Supervisors	$0	$600	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$600	
FICA Expense	$0	$46	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$46	
Engineering	$0	$325	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$325	
Attorney	$356	$1,852	$538		$0	$0		$0	$0		$0	$0	$0		$0	$0	$2,746	
Dissemination	$125	$125	$125		$0	$0		$0	$0		$0	$0	$0		$0	$0	$375	
Trustee Fees	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Annual Audit	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Assessment Roll Services	$7,500	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$7,500	
Management Fees	$3,975	$3,975	$3,975		$0	$0		$0	$0		$0	$0	$0		$0	$0	$11,924	
Computer Time	$150	$150	$150		$0	$0		$0	$0		$0	$0	$0		$0	$0	$450	
Website Administration	$100	$100	$100		$0	$0		$0	$0		$0	$0	$0		$0	$0	$300	
Telephone	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Postage	$10	$2	$4		$0	$0		$0	$0		$0	$0	$0		$0	$0	$16	
Printing & Binding	$13	$0	$21		$0	$0		$0	$0		$0	$0	$0		$0	$0	$33	
Rental & Leases	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Insurance	$13,786	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$13,786	
Legal Advertising	$301	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$301	
Other Current Charges	$148	$6,599	$38		$0	$0		$0	$0		$0	$0	$0		$0	$0	$6,785	
Meeting Room Rental	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Office Supplies	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$1	
Dues, Licenses, Subscriptions	$0	$175	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$175	
Total Administrative	$26,463	$13,949	$4,950		$0	$0		$0	$0		$0	$0	$0		$0	$0	$45,362	

Maintenance: 																
Electric	$2,203	$2,145	$2,139		$0	$0		$0	$0		$0	$0	$0		$0	$0	$6,488	
Water & Sewer	$3,477	$3,151	$2,928		$0	$0		$0	$0		$0	$0	$0		$0	$0	$9,556	
Landscape Maintenance	$5,071	$5,071	$5,071		$0	$0		$0	$0		$0	$0	$0		$0	$0	$15,213	
Landscape Contingency	$0	$0	$4,500		$0	$0		$0	$0		$0	$0	$0		$0	$0	$4,500	
Irrigation Repairs	$0	$995	$429		$0	$0		$0	$0		$0	$0	$0		$0	$0	$1,424	
Lake Maintenance	$734	$734	$734		$0	$0		$0	$0		$0	$0	$0		$0	$0	$2,201	
Janitorial	$573	$580	$573		$0	$0		$0	$0		$0	$0	$0		$0	$0	$1,726	
Trash Removal Services	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Facility Management	$982	$982	$982		$0	$0		$0	$0		$0	$0	$0		$0	$0	$2,945	
Pest Control	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Facility Repairs	$266	$76	$251		$0	$0		$0	$0		$0	$0	$0		$0	$0	$593	
Misc Repairs & Maintenance	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Holiday Decorations	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Total Maintenance	$13,305	$13,734	$17,607		$0	$0		$0	$0		$0	$0	$0		$0	$0	$44,647	
																
Total Expenditures	$39,769	$27,683	$22,557		$0	$0		$0	$0		$0	$0	$0		$0	$0	$90,009	

TOTAL OTHER SOURCES AND USES																
Capital Reserve	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Capital Project Improvements	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
Total Other Sources and Uses	$0	$0	$0		$0	$0		$0	$0		$0	$0	$0		$0	$0	$0	
																
Excess Revenues (Expenditures)	($39,768)	$7,414	$345,892		$0	$0		$0	$0		$0	$0	$0		$0	$0	$313,538	
						4										

HERON ISLES
COMMUNITY DEVELOPMENT DISTRICT
DEBT SERVICE FUND - SERIES 2017
Statement of Revenues, Expenditures and Changes in Fund Balance For The Period Ending 12/31/21

	ADOPTED	PRORATED BUDGET	ACTUAL		
	BUDGET	Thru 12/31/21	Thru 12/31/21	VARIANCE	

Revenues					
Special Assessments - On Roll	$221,947	$217,213	$217,213	$0	
Prepayments	$0	$0	$0	$0	
Interest Income	$0	$0	$1	$1	
Total Revenues	$221,947	$217,213	$217,214	$1	

Expenditures					
Series 2017A1
Interest - 11/1	
$26,041	
$26,041	
$26,041	
$0	
Special Call - 11/1	$0	$0	$5,000	($5,000)	
Interest - 5/1	$26,041	$0	$0	$0	
Principal - 5/1	$100,000	$0	$0	$0	
Special Call - 5/1	$0	$0	$0	$0	
Series 2017A2
Interest - 11/1	
$17,000	
$17,000	
$17,000	
$0	
Special Call - 11/1	$0	$0	$5,000	($5,000)	
Interest - 5/1	$17,000	$0	$0	$0	
Principal - 5/1	$30,000	$0	$0	$0	
Special Call - 5/1	$0	$0	$0	$0	
Total Expenditures	$216,081	$43,041	$53,041	($10,000)	

Other Sources/(Uses)					
Interfund Transfer In(Out)	$0	$0	$0	$0	
Total Other Sources/(Uses)	$0	$0	$0	$0	
					
EXCESS REVENUES (EXPENDITURES)	$5,866		$164,173		

FUND BALANCE - Beginning	
$57,790		
$92,837		
FUND BALANCE - Ending	$63,656		$257,010		

5

HERON ISLES
COMMUNITY DEVELOPMENT DISTRICT
CAPITAL RESERVE
Statement of Revenues, Expenditures and Changes in Fund Balance For The Period Ending 12/31/21

	ADOPTED	PRORATED BUDGET	ACTUAL		
	BUDGET	Thru 12/31/21	Thru 12/31/21	VARIANCE	

Revenues					
Capital Reserve Transfer In	$35,489	$0	$0	$0	
Interest Income	$0	$0	$1	$1	
Total Revenues	$35,489	$0	$1	$1	

Total Revenues					
Capital Outlay	$20,000	$5,000	$0	$5,000	
Repair & Maintenance	$0	$0	$0	$0	
Other Current Charges	$500	$125	$97	$28	
Total Expenditures	$20,500	$5,125	$97	$5,028	
					
EXCESS REVENUES (EXPENDITURES)	$14,989		($96)		

FUND BALANCE - Beginning	
$45,815		
$45,824		
FUND BALANCE - Ending	$60,804		$45,728		

6

Heron Isles
Community Development District Long Term Debt Report

Series 2017A-1 Capital Improvement Revenue Bonds

Interest Rate:	2.0%-3.375%
Maturity Date:	11/1/36
Reserve Fund Definition:	50% of Max Annual Debt Service Reserve Fund Requirement:		$75,990.63
Reserve Balance:	---	
Bonds	outstanding - 9/30/2018	$2,155,000	
Less:	November 1, 2018	($30,000)	
Less:	May 1, 2019	($100,000)	
Less:	November 1, 2019	($10,000)	
Less:	May 1, 2020	($100,000)	
Less:	May 1, 2020 (Prepayment)	($10,000)	
Less:	November 1, 2020 (Prepayment)	($15,000)	
Less:	May 1, 2021	($95,000)	
Less:	May 1, 2021 (Prepayment)	($5,000)	
Less:	November 1, 2021 (Prepayment)	($5,000)	

$1,785,000

Current Bonds Outstanding

Series 2017A-2 Capital Improvement Revenue Bonds	
Interest Rate:	5.00%	
Maturity Date:	11/1/36	
Reserve Fund Definition:	50% of Max Annual Debt Service	
Reserve Fund Requirement:	$34,125.00	
Reserve Balance:	$34,250.00	
Bonds outstanding - 9/30/2018	$800,000	
Less: November 1, 2018	($15,000)	
Less: May 1, 2019	($25,000)	
Less: November 1, 2019	($5,000)	
Less: May 1, 2020	($30,000)	
Less: May 1, 2020 (Prepayment)	($5,000)	
Less: November 1, 2020 (Prepayment)	($5,000)	
Less: May 1, 2021	($30,000)	
Less: May 1, 2021 (Prepayment)	($5,000)	
Less: November 1, 2021 (Prepayment)	($5,000)	
		
Current Bonds Outstanding	$675,000	

7

C.

HERON ISLES COMMUNITY DEVELOPMENT DISTRICT	
FISCAL YEAR 2022 ASSESSMENT RECEIPTS SUMMARY	

ASSESSED	
# UNITS ASSESSED	SERIES 2017A1-2
DEBT SERVICE ASSESSED	

O&M ASSESSED	
TOTAL ASSESSED	
NET REVENUE TAX ROLL	748	221,947.36	412,340.61	634,287.97	
TOTAL NET ASSESSMENTS		221,947.36	412,340.61	634,287.97	

SUMMARY OF TAX ROLL RECEIPTS	

NASSAU COUNTY DISTRIBUTION	DATE
RECEIVED	
TOTAL RECEIVED	DEBT SERVICE
RECEIPTS	O&M
RECEIPTS	
1	11/01/21	2,580.12	902.82	1,677.30	
2	11/22/21	51,407.75	17,988.38	33,419.37	
3	12/06/21	547,224.93	191,482.63	355,742.30	
4	12/22/21	19,545.56	6,839.30	12,706.26	
5	01/06/22	1,901.89	665.50	1,236.39	
			-	-	
			-	-	
			-	-	
			-	-	
			-	-	
			-	-	
			-	-	
			-	-	
			-	-	
			-	-	
			-	-	
TOTAL TAX ROLL RECEIPTS	622,660.25	217,878.63	404,781.62	

TOTAL DUE TAX ROLL RECEIPTS	11,627.72	4,068.73	7,558.99	

PERCENT COLLECTED	TOTAL	DEBT	O&M	
% COLLECTED TAX ROLL	98.17%	98.17%	98.17%	

8

D.

HERON ISLES
Community Development District Check Register Summary- General Fund 10/01/2021 - 12/31/2021
Check Date	Check #'s	Total	Total Amount
General Fund
10/1/21 - 10/31/21	378-387	$39,288.41		
11/1/21 - 11/30/21	388-393	$6,150.29		
12/1/21 - 12/31/21	394-407	$32,618.15		
Total			$78,056.85	

Autopayments
10/5/21	

JEA Online Payment	

$3,476.90		
10/5/21	FPL Online Payment	$2,203.26		
11/3/21	JEA Online Payment	$3,150.70		
11/5/21	FPL Online Payment	$2,145.44		
12/2/21	JEA Online Payment	$2,928.30		
12/6/21	FPL Online Payment	$2,138.99		
Total			$16,043.59	

NINTH ORDER OF BUSINESS

B.

WORK AUTHORIZATION

 	, 2021

Heron Isles Community Development District 475 West Town Place, Suite 114
St. Augustine, FL 32092

Subject:	Work Authorization,
Heron Isles Community Development District

Dear Chairperson, Board of Supervisors:

Yuro & Associates, LLC (“Engineering Professional”) is pleased to submit this work authorization to provide professional services for the Heron Isles Community Development District. We will provide these services pursuant to our current agreement dated February 7, 2019 (“Agreement”) as follows:

Scope of Work
Heron Isles Community Development District (“District”) hereby engages the services of Engineering Professional to perform the work described in Schedule A, attached hereto, related to bi- annual stormwater management system inspection requirements.

Fees
The District will compensate Engineering Professional in accordance with the terms of the Agreement and Schedule A.

This proposal, together with the Agreement, represents the entire understanding between the District and Engineering Professional with regard to the referenced work authorization. If you wish to accept this work authorization, please sign both copies where indicated, and return one complete copy to our office. Upon receipt, we will promptly schedule our services.

Thank you for considering Yuro & Associates, LLC. We look forward to helping you create a quality project.

Sincerely,

Authorized Representative of Yuro & Associates, LLC
APPROVED AND ACCEPTED

By:	 Authorized Representative of
Heron Isles Community Development District Date:   	

Schedule A

Stormwater Reporting/Analysis

Permit condition #16 of the Operation & Maintenance Permit for Heron Isles (Permit #89907-5) states that “the operation and maintenance entity shall inspect the stormwater or surface water management system once within two years after the completion of construction and every two years thereafter to determine if the system is functioning as designed and permitted…”. Yuro & Associates contract with the Heron Isles CDD was executed on February 7, 2019 and since that time we have not yet completed this permit requirement on behalf of the district.

This Work Authorization includes:
Review the existing permit, design plans and as-built plans of the community to ensure a full understanding of the entire stormwater management system design & function.
Conduct a field inspection of the entire stormwater management system, including inlets, ponds and outfall structures
Fill out, sign & seal the required SJRWMD form and provide to the CDD manager for your records
Prepare a letter report to the Board to summarize the results of the inspection

We estimate that this effort will take approximately 16 total hours to complete at a unit rate of $135/hr for a total Lump sum cost of $2,200.00

D.

Heron Isles Community Development District Operations Report
February 2022

Community Signs:
Wreaths were hung for the holiday. Upon removal it was discovered that the wiring used for the wreaths left some rust spots on the community signs. These will be covered with paint.
Community – Perimeter Fence: Section of vinyl fencing from the corner of Chester Road & Heron Isles Parkway to Coral Reef is in need of cleaning due to mildew.
Note: There has been no action from Blackrock Hammock on the vinyl fence on Heron Isles Parkway from Blackrock Road to the east side of pond 17 on Heron Isles Parkway.

Damaged Fence	-	Damaged Section of Fence	-	Aluminum Fence

Landscaping:
The landscaping is maintained by Martex Services under their new partnership known as The Greenery Inc. As of November 1st, the “off-peak” season for landscaping service began. Martex is now mowing on a bi-weekly basis and as the grass becomes dormant, they will focus on the trimming of trees and shrubs.
The proposal for mulch was approved and it was determined to place mulch in all landscape beds but not under the shrubs along the fence. Mulch has been installed as approved.
The proposal for adding shrubbery in areas where annuals are normally places was approved and has been installed. The cold snap caused some of the plants to wilt terribly. These plants will be monitored to ensure they flourish as desired. Replacements will be requested for any that do not survive the cold weather.
Ponds:
Future Horizons began servicing the ponds on October 1st. There are no known issues at this time.

Restroom Facility /Janitorial Service:
On October 1st, Magic Touch Cleaning Service began debris removal and janitorial service for the playgrounds and restroom facility. The appearance of the facility is good and they have been responsible to address any issues.

Roads and Right-of-Ways:
Note: The following addressed listed have depressions that are periodically reviewed for changes that would increase a concern:
Front yard between the curb and the sidewalk of 96196 Coral Reef Road
Proposal from All Weather Contractors has been provided to dig out the depression to determine the cause, and refill with dirt. Cost of repairs would be additional.

96493 Starfish Lane - monitoring
96537 Starfish Lane – Corner of Coral Reef Road
96534 Starfish Lane – Corner of Coral Reef Road
Proposal from All Weather Contractors has been provided to dig out the depression to determine the cause, replace sidewalk and fill area with dirt. Cost of repairs would be additional.

Broken sidewalk	Depression next to curb by storm drain

96140 Sunfish Lane -
Proposal from All Weather Contractors has been provided to dig out the depression to determine the cause, replace sidewalk and fill with dirt. Cost of repairs would be additional.

96107 Gray Heron – Corner on Commodore Pointe Drive - monitoring

Updates:
Mailbox Kiosk – Expansion of Parking Area

Two proposals have been provided for the expansion of the parking area by the mailbox kiosk;
A-Plus Construction - quote # 1003 for $3,500.00
KT Concrete – quote 00018 for $3,400.00
All Weather Contracting - $ Included in proposal from All Weather Contracting

Special Note:
The Heron Isles OA has obtained proposals for a structure to cover the mailbox kiosk on Swallowtail Drive. Since this is on CDD property, the design has to be approved by the CDD Board.
Please review the attached.

Sidewalks – Broken & Tripping Hazards
As requested by the Board, the sidewalks on Commodore Point Drive have been reviewed and broken sidewalk and tripping hazards have been identified and have been painted yellow.
Met with Santana of A-Plus Concrete to review the sidewalks and provide a quote. Quote not received. Met with Kenny Turner of KT Concrete to review the CP sidewalks, parking area and provide a quote. (Attached)
Met with Kent Haines of All Weather Contracting to review the CP sidewalks, parking area and provide a quote. (Attached)

Replacement Stones for Small Towers: Small towers (2) and Community signs were on the schedule to get pricing. Ted Richardson has reviewed each structure and is searching for the stones needed for this job. Ted continues searching for the appropriate stones for this project.

Playground:

Main playground:
Order was placed with Miracle Recreation to replace the single slide (that has cracked even more) the double slide, the half bubble and an activity board. As soon as the merchandise is received, it will be installed.
The parts ordered are being shipped and expected to arrive on February 22nd.

The quote for three (3) new park benches was approved during the August meeting. Benches are scheduled to be installed on November 5th.
The three (3) benches were received and installed.

Secondary playground:
Fitness Center at secondary park is missing the top pull up bar. An order was placed with Playmore Recreation to replace the upper pull up bar that is missing from the Energi fitness system.
This part has been received and will be installed while team is on site to install the parts for the main playground.

Irrigation Wells:
The fencing around the irrigation wells is in place. An 8’ x 8’ wooden fence with lock latch was constructed around each well (2). When the weather is warmer, they will be painted.

Heron Isles CDD
Contracted Services & Proposal Worksheet

	Contractor	Monthy Amount	Annual Cost	Additional Services/Costs	
Aquatic Maintenance - Ponds	Future Horizons	$	733.60	$ 8,803.20	Contractor Selected - Effective 10/1/21	
					
	Contractor	Monthy Amount	Annual Cost	Additional Services/Cost	
Janitorial Service	Magic Touch	$	573.00	$ 6,876.00	Contractor Selected - Effective 10/1/21	
					
Landscaping Service	Contractor	Monthy	Annual	Additional Services & Notes	
		Amount	Cost		
1	BrightView Landscaping Service	$	6,082.00	$ 72,984.00	Annuals & Mulch at additional cost	
2 (a)	Martex (The Greenery) Services	$	5,324.00	$ 63,888.00	Increase of $253.00 month/$3,036 annually	
2 (b)	Martex (The Greenery) Services		$ 4,671.83	Additional cost for Mulch - 1x per year	

3	
Yellowstone Landscape	
$ 11,406.00	
$136,872.00	
Annuals & Mulch included	
Sidewalk Repairs & Mailbox Parking Area	Contractor	Cost			

Mailbox Parking Area	
A Plus Concrete - Mailbox Parking Area	
$	3,500.00			
Commodore Point - Sidewalk Repairs	All Weather Contractors	$ 14,098.00		Reduction in cost when multiple projects are combined	
Commodore Point - Mailbox Parking	All Weather Contractors	$	4,980.00		Reduction in cost when multiple projects are combined	
96197 Coral Reef & 96534 Starfish Lane	All Weather Contractors	$	2,780.00			
Commodore Point - Sidewalk Repairs/ Mailbox Parking	KT Concrete	$	5,900.00			
Storm Drain / Potential Sink Hole	Contractor	Cost			

95908 Grayon Drive / Driveway Sinking	
All Weather Contractors	
$	965.00		
Review performed - No Depression at Storm Drain	
96534 Starfish Lane @ Coral Reef Road	All Weather Contractors	$	2,385.00		Depression at Corner & Broken Sidewalk	
96196 Coral Reef Road	All Weather Contractors	$2,780.00		Depression / Hole between curb & sidewalk	
96010 Sunfish @ Coral Reef Road	All Weather Contractors			Depression at Corner & Broken Sidewalk	

96196 Coral Reef	
Absolute Contracting Co.	
3,500.00		
Repair Pipe in front	

Renewal Notice
Commercial Landscape Maintenance Contract

HERON ISLES	12/13/2021
C/O Heron Isles CDD
475 West Town Place Suite 114 St. Augustine, FL 32092

DURATION OF RENEWAL AGREEMENT:
The term of this contract will be for a period of one (1) year. The contract will begin on January 1, 2022 and end on December 31, 2022. This contract shall automatically renew each year thereafter under the same terms and conditions unless client or contractor provides 45 days written notice.

Martex/Greenery agrees to perform the following conditions:
GENERAL CONDITIONS: See attached Scope of Services for Base Package
SPECIFIC CONDITIONS: None

FEE: Our fees for Landscaping Services are based on a one - year contract term. This contract may be terminated by either party with 45 days written notice. Any amendments to this contract must be accepted, in writing, by both parties. Should the contract be terminated prior to the expiration date, additional fees will be considered due based on the remaining term of the contract and the actual services provided through the date of termination with no less than 20% of the remaining contract amount being considered earned and due to Martex/Greenery. A finance charge of 1 ½% per month (18% per annum) will be charged on all accounts delinquent more than 30 days from date of billing. If it is necessary to institute suit to collect on the account, attorney’s fees and other costs will be recoverable in addition to the then account balance.

Landscape Service	Current Agreement		Renewal Term
January 1, 2022 - December 31, 2022	
	Billing Fee Per Month	Total Annual Fee		Billing Fee Per Month	Total Annual Fee	
Base Maintenance Package
Landscape Maintenance Program Plant Health Services
Irrigation Management Program	
$5,071.00	
$60,852.00		
$5,324.00	
$63,888.00	

(Authorized Signature for client)

(Print Name, Date)

Melissa Brock, Director of Business Development The Greenery

(Date)

Commercial Landscape Maintenance Contract Additional Services

Martex/Greenery agrees to perform the additional services below with the conditions set forth in the attached Scope of Services for Additional Services. Services will be invoiced at time of install.

Landscape Service	Additional Services	
	Billing Fee Per Service	
Total Annual Fee	
Mulch Applications
1.0 application(s) per year	$4,671.83	$4,671.83	
Pricing:	$4,671.83	$4,671.83	

 	

(Authorized Signature for Client)

Melissa Brock, Director of Business Development The Greenery, Inc.

(Print Name, Date)

(Date)

SCOPE OF SERVICES – BASE PACKAGE

TURF MANAGEMENT
A comprehensive program of turf management for all turf grass areas will be the responsibility of Martex/Greenery.

Mowing—Turf grass shall be mowed regularly during the growing season and as needed during the remainder of the year to maintain a neat and finished appearance and complying with standard horticultural practices. The mowing cycle for lagoon slope easements and open spaces shall be a twice per month cycle during the growing season.

Line Trimming—All mowing obstacles shall be trimmed around using a string trimmer with each mowing service. Obstacles such as fence lines and light poles may be treated with approved herbicides.

Edging—Streets drives and ornamental beds shall be edged using a vertical blade power edger as needed.

Blowing—All debris generated from mowing operation shall be blown from streets, drives, and walks to maintain a neat and finished appearance.

ORNAMENTAL BED MANAGEMENT
Ornamental plantings will be maintained by Martex/Greenery in accordance with accepted horticultural practices.
Pruning—Ornamental plantings shall be pruned on an ongoing basis to maintain the natural character of the plant material with a neat and trim appearance at all times through the use of selective pruning and/or shearing. All unwanted limbs, branches or outcroppings that are below 10’ and are accessible without the use of ladders, bucket truck or other heavy equipment, will be managed as needed to achieve the desired visual results and to maintain the health of the plant. Pruning shall be performed at the appropriate times of the year.
Weeding—Weeds in ornamental bed areas will be controlled chemically and mechanically as to maintain a neat and orderly appearance of all bed areas.
Debris—All debris generated from bed management services shall be hauled away and disposed of in a legal manner.

TURF & ORNAMENTAL SHRUBS QUALITY CARE PROGRAM
Fertilization—Martex/Greenery shall provide labor, materials and equipment for all fertilization applications on the property. The turf shall be monitored for health and treated as needed; this includes fertilization in the Spring and Fall with a well-balanced, specially formulated, slow-release turf fertilizer. All Ornamental beds shall be monitored for health and fertilized as needed to correct nutritional deficiencies.

Weed Control—Martex/Greenery shall provide labor, materials and equipment for pre-emergent weed control for the turf in the Spring and Fall. In addition, the Greenery will treat weed needs on a curative basis. This will include spraying weeds and hand-pulling weeds as necessary.

Pest Management—Martex/Greenery shall provide labor, materials and equipment to treat outbreaks of insects and disease as needed on a curative basis as they appear in the turf and or ornamental beds. This includes the treatment of fire ant populations as they appear. If a preventative insecticide or fungicide is recommended for outbreaks such as chinch bugs or brown patch by an Account Manager, the client shall be advised of the cost to apply. All pesticide/fungicide applications shall be done in accordance with all Federal, State, County or local laws and regulations governing the use of horticultural chemicals and shall be applied by properly trained and licensed operators.
Rev- 9-14-20

SCOPE OF SERVICES – BASE PACKAGE

IRRIGATION
Martex/Greenery will monitor, adjust and reset irrigation on an ongoing basis to ensure adequate coverage and reduce wasteful usage. Martex/Greenery will provide irrigation personnel for repair and maintenance of all irrigation heads, nozzles, risers, shrub adapters, filters, impact heads, shrub, turf rotors, clocks, valves and pressurized lines. Parts and labor will be billed in addition.

LITTER & DEBRIS
Common areas will be policed on a weekly basis to maintain such areas free of litter and debris. The Client will provide a suitable area for the deposit and collection of litter and debris.

Damage and litter from typical weather conditions involving lightning or winds less than 40 MPH is included in the scope of the base package. In the event of major storm damage from flooding, hurricanes, tornadoes, named storms or other Acts of God, contractor will perform emergency services and cleanup at the direction of Client at pre-agreed labor and equipment rates.

Damage and litter from extreme weather conditions involving any named storm, lightning or winds in excess of 40 MPH, is outside the scope of the base contract.

TREE MANAGEMENT
Low-lying hardwood tree limbs below 12’ that are accessible without the use of ladders, bucket truck or other heavy equipment, will be pruned or managed as needed. All palm trees and any other trees above 12’ are outside the scope of this base contract and can be performed for an additional fee.

INSURANCE
During the terms of the contract the contractor will maintain insurance coverage in amounts not less than $1,000,000 per person and not less than $2,000,000 per occurrence for personal injury or liability. Workman's Comprehensive coverage will be maintained per statute.

MISCELLANEOUS SERVICES
Maintenance supplies and equipment will be provided by Martex/Greenery. Any special additional maintenance required will be arranged between the Property Manager and Martex/Greenery on an individual basis.

MAINTENANCE PERSONNEL
All Martex/Greenery personnel will perform services in appropriate uniforms with safety vests and personal protective equipment. Safety and professionalism are of utmost importance to Martex/Greenery.
Rev – 9-14-20

SCOPE OF SERVICES – ADDITIONAL SERVICES
( UPON REQUEST)

SEASONAL COLOR
Standard Program: Martex/Greenery Services will design, prepare and install annuals and perennials in designated
areas. Seasonal color beds will be rotated 2 times per year. Routine maintenance shall be performed by specially trained seasonal color technicians and will include fertilization, disease and insect control applications, irrigation monitoring, weeding and dead heading to provide optimal appearance at all times of the year.

Premium Program: This option will provide all services of the standard program, plus two transitional plantings in late Spring and the early Fall. This program also includes supplemental plantings as needed to maintain continual maximum floral displays.
PINESTRAW / MULCH
Martex/Greenery shall supply all labor and materials to install pinestraw and/or hardwood mulch in designated areas at specified frequency.

PALM TREE PRUNING
All Palm trees shall be pruned according to standard horticultural practices and complying with local ordinances.

PRESSURE WASHING SERVICES
Martex/Greenery shall supply all labor and materials to perform pressure washing service. This includes cleaning areas such as dumpster pads, walkways, sidewalks, breezeways, flat concrete surfaces and vertical structures up to a height of 8 feet.

SWEEPER SERVICES
Martex/ Greenery shall provide all labor and equipment to perform Sweeper truck service to clean roads, curbs and parking areas as designated.

SNOW AND ICE REMOVAL SERVICES
Martex/Greenery shall provide all labor and equipment to perform snow and ice removal services at current labor and equipment rates.

STORM RECOVERY / EMERGENCY CLEANUP
Damage and litter from extreme weather conditions involving lightning or winds in excess of 40 MPH, snow and ice removal or any named storm, is outside the scope of the base contract. With client pre-approval, crews and equipment will be made available as needed. In the event of major storm damage from flooding, hurricanes, tornadoes or other Acts of God, contractor will perform emergency services and cleanup at current labor and equipment rates. If this option is selected at time of contract execution, preferred discounted rates will be given to client.

Rev- 9-14-20

A Plus Construction Services, Inc.
165 Oakhill St
Jacksonville, FL 32227-1817
9046120597

Heron Isles CDD
C/O Riverside Management Services 9655 Florida Mining Blvd.
Building 300 Suite 305
Jacksonville, FL 32257

ADDRESS

chas.aplus@yahoo.com

ESTIMATE #	DATE		
1003	08/02/2021		

P.O. NUMBER
Heron Isles

Estimate

DESCRIPTION	QTY	RATE	AMOUNT	
Three concrete sidewalks measuring 367 SF	1	3,500.00	3,500.00	
TOTAL	$3,500.00

Accepted By	Accepted Date

1702 Lindsey Rd
Jacksonville, Fl. 32221
Ph (904) 781-7060	Fax (904) 619-5011

CGC1523954	CMC1250093 CFC1428601 CCC1329086

Heron Isles CDD

Heron Isles CDD
Attn:Cheryl Graham -Management 2 9 22
Re: concrete repairs -96139 Heron Isles Parkway-Yulee Fl 32097

All Weather Contractors is proposing the following services for the below mentioned prices. Any item not specifically mentioned is subject to a written change order.

Commodore Point Drive :
>saw cut the concrete listed below and remove
>cut out any trees roots where the concrete was removed
>form and pour new 4’’ thick concrete using 3000 psi with a broom finish
>any areas that says LIN FT the concrete will be grinded
>clean up job and haul away all debris
*if any extra work is wanted we will show proper authority before pricing
-heron isles playground/restroom sidewalk-5 sq ft
-96001 gray heron ct-10 sq ft
-96718 commodore point -5 lin ft
-96696 commodore point -10 lin ft
-96684 commodore point -5 lin ft
-96676 commodore point -20 sq ft
-96652 commodore point -10 lin ft
-96648 commodore point -across street -108 sq ft
-96638 commodore point -80 sq ft
-96634 commodore point-55 sq ft
-96630 commodore point -70 sq ft
-2nd natural area right side of street-60 sq ft and 90 sq ft
-front of JEA lift station -18 sq ft
-96533 commodore point across street -18 sq ft
-96554 commodroe point across street 60 sq ft Total price for the above locations -$14,890.00

*any areas with just yellow paint on them are NOT included in this bid

New concrete slabs at the mail clusters -new 4’’ concrete slabs listed below
-area #1-215 sq ft
-area #2-88 sq ft
-area #3-80 sq ft

Total Price for the 3 areas above $ 4,980.00

Proposal Signed by 	

Thank you for your consideration Scott Haines -C 904.402.6561

Printed Name 	

ktconcrete
kennt turner

ESTIMATE
EST0018

DATE

904 8720127
ktconcrete899@gmail.com			
TOTAL	
			USD $5,900.00	

TO				
cheryl graham				
9042395305				
cgraham@rmsnf.com				
DESCRIPTION	RATE	QTY	AMOUNT	
parking pad
11'x7'.5"	$900.00	1	$900.00	
parking pad
11'x7'.5"	$1,000.00	1	$1,000.00	
22'x9'	$1,500.00	1	$1,500.00	
Grind trip hazard
Commodore point	$60.00	15	$900.00	
Tear out replace 4x6 broken sidewalk	$400.00	4	$1,600.00	

08/25/2021

TOTAL	USD $5,900.00

any questions or concerns please feel free to contact me at 904 872 0127

DATE SIGNED
08/25/2021

1702 Lindsey Rd
Jacksonville, Fl. 32221
Ph (904) 781-7060	Fax (904) 619-5011

CGC1523954	CMC1250093 CFC1428601 CCC1329086

Heron Isles CDD
c/o Riverside Management Service
Attn: Cheryl Graham -Management 12 30 21
Re: concrete demo /invetsigation-95908 Graylon Drive-Yulee Fl 32097 All Weather Contractors is proposing the following services for the below
mentioned prices. Any item not specifically mentioned is subject to a written change order.

>saw cut the up to 55 sq ft of sinking /broken concrete at the driveway of the unit above

>after we remove the concrete, we will investigate the cause of the sinking /broken concrete -then we will send a written bid to make any repairs needed that is causing the sinking and to repair/replace the concrete that was removed.

>clean up job and haul away all concrete that was removed

Total Price -$ 965.00 demo and investigation only

Proposal Signed by 	Printed Name 	

Thank you for your consideration Scott Haines -C 904.402.6561

1702 Lindsey Rd
Jacksonville, Fl. 32221
Ph (904) 781-7060	Fax (904) 619-5011

CGC1523954	CMC1250093 CFC1428601 CCC1329086

Heron Isles CDD

Heron Isles CDD Attn;Cheryl -Management 2 9 22
Re: -excavate and investigate - 96534 Starfish at Coral Reef Road

All Weather Contractors is proposing the following services for the below mentioned prices. Any item not specifically mentioned is subject to a written change order.

>bring in crew as needed for scope below
>excavate down at the sunken area in the grass beside the concrete curb in the 2 locations listed below
>after we did down in the areas that have sunken we will investigate the cause of sunken areas and send pictures and a written bid to make the repairs needed
>we will barricade/caution tape the area where the hole is dug until the repairs can be made
>we will call for located before we start digging
>clean up job site
*corenr of coral reef and starfish and the corner of coral reef and sunfish

Total Price $2,385.00 (excavate and investigate)

Proposal Signed by 	Printed Name 	

Thank you for your consideration Scott Haines -C 904.402.6561

1702 Lindsey Rd
Jacksonville, Fl. 32221
Ph (904) 781-7060	Fax (904) 619-5011

CGC1523954	CMC1250093 CFC1428601 CCC1329086

Heron Isles CDD

Heron Isles CDD
Attn: Cheryl Graham -Management 2 9 22
Re: concrete repairs -96197 Coral Reef Rd-Yulee Fl 32097

All Weather Contractors is proposing the following services for the below mentioned prices. Any item not specifically mentioned is subject to a written change order.

>saw cut the concrete listed below and remove
>cut out any trees roots where the concrete was removed
>form and pour new 4’’ thick concrete using 3000 psi with a broom finish
>any areas that says LIN FT the concrete will be grinded
>clean up job and haul away all debris
-96187 Coral Reef Rd -60 sq ft and 5 lin ft
-corner of coral reef rd and starfish rd-35 sq ft

*if any extra work is wanted we will show proper authority before pricing Total Price -$ 2,780.00

Proposal Signed by 	 Thank you for your consideration
Scott Haines -C 904.402.6561

Printed Name 	

1702 Lindsey Rd
Jacksonville, Fl. 32221
Ph (904) 781-7060	Fax (904) 619-5011

CGC1523954	CMC1250093 CFC1428601 CCC1329086

Heron Isles CDD

Heron Isles CDD
Attn: Cheryl Graham -Management 2 9 22
Re: concrete repairs -96197 Coral Reef Rd-Yulee Fl 32097

All Weather Contractors is proposing the following services for the below mentioned prices. Any item not specifically mentioned is subject to a written change order.

>saw cut the concrete listed below and remove
>cut out any trees roots where the concrete was removed
>form and pour new 4’’ thick concrete using 3000 psi with a broom finish
>any areas that says LIN FT the concrete will be grinded
>clean up job and haul away all debris
-96187 Coral Reef Rd -60 sq ft and 5 lin ft
-corner of coral reef rd and starfish rd-35 sq ft

*if any extra work is wanted we will show proper authority before pricing Total Price -$ 2,780.00

Proposal Signed by 	 Thank you for your consideration
Scott Haines -C 904.402.6561

Printed Name 	

1702 Lindsey Rd
Jacksonville, Fl. 32221
Ph (904) 781-7060	Fax (904) 619-5011

CGC1523954	CMC1250093 CFC1428601 CCC1329086

Heron Isles CDD

Heron Isles CDD
Attn:Cheryl Graham -Management 12 16 21
Re: Concrete repairs -96139 Heron Isles Parkway-Yulee Fl 32097

All Weather Contractors is proposing the following services for the below mentioned prices. Any item not specifically mentioned is subject to a written change order.

>saw cut the concrete listed below and remove
>cut out any trees roots where the concrete was removed
>form and pour new 4’’ thick concrete using 3000 psi with a broom finish
>any areas that says LIN FT the concrete will be grinded
>clean up job and haul away all debris
*if any extra work is wanted we will show proper authority before pricing
-heron isles playground/restroom sidewalk-5 sq ft
-96001 gray heron ct-10 sq ft
-96718 commodore point -5 lin ft
-96696 commodore point -10 lin ft
-96684 commodore point -5 lin ft
-96676 commodore point -20 sq ft
-96652 commodore point -10 lin ft
-96648 commodore point -across street -108 sq ft
-96638 commodore point -80 sq ft
-96634 commodore point-55 sq ft
-96630 commodore point -70 sq ft
-2nd natural area right side of street-60 sq ft and 90 sq ft
-front of JEA lift station -18 sq ft
-96533 commodore point across street -18 sq ft
-96554 commodroe point across street 60 sq ft

New concrete slabs at the mail clusters -new 4’’ concrete slabs listed below
-area #1-215 sq ft
-area #2-88 sq ft
-area #3-80 sq ft

*any areas with just yellow paint on them are NOT included in this bid Total Price -$ 19,870.00
Proposal Signed by 	Printed Name 	

Thank you for your consideration Scott Haines -C 904.402.6561

ABSOLUTE CONTRACTING CO.
2102 University Blvd S.
Jacksonville, FL 32216
Phone 904-838-9488
Fax 904-339-9431
EMAIL- sheahall@gmail.com

Date 02/15/2020

CONTRACT

Heron Isles CDD

Description of work: Absolute Contracting proposes to repair pipes in front of the following addresses:

96196 Coral Reef Road
96376 Starfish Lane
96493 Starfish Lane
96107 Gray Heron
Corner of Coral Reef Road and Heron Isles Parkway. Price for this service will be $3,500 per repair.

INCLUDES:
Equipment
Labor
Materials

EXCLUDES:
Sod

PRICE : $17,500

Work Order Authorization:
I hereby authorize you to perform the above-described services and I agree to pay the amounts indicated above and on the following page. I AGREE TO THE TERMS AND CONDITIONS ON THE LAST PAGE WHICH IS PART OF THIS CONTRACT. I/we hereby certify that I am duly authorized to order and approve the work requested. *I/we are the lawful owners of this property, or I/we

are the agents for the property owner, and I/we personally guarantee payment of this debt. I/we acknowledge receipt and have reviewed and agree to the terms and wording attached to this contract which are part of this contract.

Signature	Title

Signature	Title

Terms of Payment:	$ 	

Check	 		$ 	

Cash	 		$ 	

Other	 	

In the event a check is returned for any reason, Absolute Contracting Co. will charge customer the amount of the check plus a $50.00 processing fee or 5% of the face amount of the check, whichever is greater.

I/we are completely satisfied with the above work which has been completed on:

Date

Customer Signature

Customer Signature

TERMS AND CONDITIONS

In the event CUSTOMER fails to make payment according to the terms and conditions herein, ABSOLUTE CONTRACTING CO. may charge interest on the unpaid balance at the highest permissible legal rate of interest allowed by the STATE on the average unpaid balance. In the event, in the sole judgment of ABSOLUTE CONTRACTING CO., it becomes necessary to institute legal action to collect said unpaid balance, ABSOLUTE CONTRACTING CO. shall be entitled to a judgment for the unpaid balance, accrued interest and reasonable attorney’s fees incurred in such legal action as allowed by STATE law.
CUSTOMER agrees that this contract is entered in the state of Florida and that jurisdiction and venue shall lie at Jacksonville, Duval County, Florida and customer specifically consents to jurisdiction lying in Duval County, Jacksonville, Florida should any litigation arise as a result of this contract. In the event a claim of lien is recorded and/or a foreclosure action is filed concerning the property to which materials and/or labor has been furnished, then in that event jurisdiction and venue shall lie in the county where the subject real property is located.
In the event customer disputes the quality, quantity, pricing or otherwise is not satisfied with the services and/or materials provided by ABSOLUTE CONTRACTING CO., CUSTOMER must notify ABSOLUTE CONTRACTING CO. by certified mail, return receipt requested of the dispute within fifteen (15) days, from date services and/or materials were provided. In the event CUSTOMER fails to do so, CUSTOMER waives their right to raise these matters as a defense when ABSOLUTE CONTRACTING CO. attempts to collect sums due.
ABSOLUTE CONTRACTING CO. shall have the first opportunity to complete cure, rectify and/or remedy claims made by customer regarding services, and/or materials provided, by using its own employees, affiliated entitles, or other entitles of its choice. If CUSTOMER hires a different entity, the ABSOLUTE CONTRACTING CO. will NOT be responsible for the charges unless agreed to in writing by ABSOLUTE CONTRACTING CO. in advance. Limited warranty (if applicable) is conditioned upon payment in full, and there is absolutely NO warranty whatsoever unless payment has been made full by CUSTOMER. In the event, that any terms and/or paragraph(s) are found unenforceable by any court of competent, Jurisdiction, then all the remaining terms and/or paragraph(s) will still be in effect.
THIS AGREEMENT, together with the provisions and conditions on the reverse hereof, embodies the entire agreement of the parties, and THERE ARE NO PROMISES. TERMS, CONDITIONS OR OBLIGATIONS, ORAL OR WRITTEN REFERRING TO THE SUBJECT MATTER HEREOF OTHER THAN AS CONTAINED HEREIN.
ACCORDING TO FLORIDA’S CONSTRUCTION LIEN LAW (SECTIONS 713.001-713.37, FLORIDA STATUTES), THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALS AND ARE NOT PAID
IN FULL HAVE A RIGHT TO ENFORCE THEIR CLAIM FOR PAYMENT AGAINST YOUR PROPERTY. THIS
CLAIM IS KNOWN AS A CONSTRUCTION LIEN. IF YOUR CONTRACTOR OR A SUBCONTRACTOR FAILS TO PAY SUBCONTRACTORS, SUB-SUBCONTRACTORS, OR MATERIAL SUPPLIERS OR NEGLECT TO MAKE OTHER LEGALLY REQUIRED PAYMENTS, THE PEOPLE WHO ARE OWED MONEY
MAY LOOK TO YOUR PROPERTY FOR PAYMENT, EVEN IF YOU HAVE PAID YOUR CONTRACTOR IN FULL. IF YOU FAIL TO PAY YOUR CONTRACTOR, YOUR CONTRACTOR MAY ALSO HAVE A LIEN ON
YOUR PROPERTY. THIS MEANS IF A LIEN IS FILED YOUR PROPERTY COULD BE SOLD AGAINST YOUR WILL TO PAY FOR LABOR, MATERIALS, OR OTHER SERVICES THAT YOUR CONTRACTOR OR A
SUBCONTRACTOR MAY HAVE FAILED TO PAY. FLORIDA’S CONSTRUCTION LIEN LAW IS COMPLEX AND IT IS RECOMMENDED THAT WHENEVER A SPECIFIC PROBLEM ARISES, YOU CONSULT AN ATTORNEY.

Customer agrees to contract, terms and conditions.

CUSTOMER NAME	Owner	Date
Agent for Owner

CUSTOMER NAME	Owner	Date
Agent for Owner