Heron Isles
Community Development District

November 14, 2023

AGENDA

Heron Isles Community Development District
475 West Town Place, Suite 114 St. Augustine, Florida 32092 www.HeronIslesCDD.com

November 7, 2023

Board of Supervisors
Heron Isles Community Development District
Staff Call In #: 1-877-304-9269; Passcode: 4935998

Dear Board Members:

The Heron Isles Community Development District Board of Supervisors Meeting is scheduled for Tuesday, November 14, 2023 at 5:00 p.m. at Florida State College at Jacksonville, Nassau Center, Room T126 (Nassau Room), 76346 William Burgess Boulevard, Yulee, Florida 32097.

Following is the agenda for the meeting:

Roll Call

Public Comment (limited to three minutes)

Approval of Consent Agenda (Financial statements to be provided under separate cover)
Approval of the Minutes of the August 15, 2023 Meeting

Financial Statements

Assessment Receipts Schedule

Check Register

Update on BrightView Performance

Discussion of Fencing Around Lift Station

Staff Reports
District Counsel

District Engineer

District Manager

Field Operations Manager – Report

Supervisors’ Requests and Public Comment
Discussion on Security Matters*

Next Scheduled Meeting – February 20, 2024, at 5:00 p.m. at Florida State College of Jacksonville, Nassau Center, 76346 William Burgess Road, Yulee, Florida

Adjournment

* Note: In accordance with Sections 119.071(3)(a) and 281.301, Florida Statutes, a portion of the meeting may be closed to the public, as it relates to details of the District’s security system plan. The closed session may occur at any time during the meeting and is expected to last approximately thirty (30) minutes but may end earlier or extend longer.

THIRD ORDER OF BUSINESS

A.

MINUTES OF MEETING
HERON ISLES COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Heron Isles Community Development District was held on Tuesday, August 15, 2023 at 5:00 p.m. at Florida State College at Jacksonville, Nassau Center, 76346 William Burgess Boulevard, Yulee, Florida 32097.

Present and constituting a quorum were:

Greg Watson	Chairman
Robert Martyn	Supervisor
Nicole Reams	Supervisor
Chase Coleman	Supervisor Also present were:
Daniel Laughlin	District Manager
Lauren Gentry	District Counsel (by phone)
Mike Yuro	District Engineer
Cheryl Graham	Field Operations Manager
Corey Roberts	Kilinski Van Wyk

The following is a summary of the discussion and actions taken at the August 15, 2023 meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Laughlin called the meeting to order at 5:00 p.m. and called the roll.

SECOND ORDER OF BUSINESS	Public Comment
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Organizational Matters
Consideration of Appointing New Supervisor to Fill Vacancy in Seat 2
Mr. Laughlin noted a resume was received from Mr. Chase Coleman, which was distributed to the Board.

August 15, 2023	Heron Isles CDD

On MOTION by Mr. Martyn seconded by Mr. Watson with all in favor appointing Chase Coleman to Seat 2 of the Board of Supervisors was approved.

Oath of Office for Newly Appointed Supervisors
Mr. Laughlin, being a notary public for the State of Florida, administered an oath of office to Mr. Coleman.
Mr. Roberts gave Mr. Coleman a brief overview of the public records and Sunshine laws.

Consideration of Resolution Designating Officers
Mr. Laughlin listed the current slate of officers: Mr. Watson as Chair, Ms. Reams as Vice Chair, Mr. Martyan and Ms. Emanuelson as Assistant Secretaries, Mr. Laughlin as Secretary and Treasurer, and from GMS’s office, Jim Oliver, Marilee Giles, Darrin Mossing and Howard McGaffney as Assistant Secretaries and Mr. Oliver as Assistant Treasurer.

On MOTION by Mr. Watson seconded by Mr. Martyn with all in favor Resolution 2023-06, designating officers was approved with the slate of officers remaining the same with exception to adding Mr. Coleman as an Assistant Secretary.

FOURTH ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the June 5, 2023 Meeting
Financial Statements
Assessment Receipts Schedule
Check Register
Copies of the minutes and financial documents were enclosed in the agenda package for the Board’s review. Mr. Laughlin noted the check register totals $73,585.42.

On MOTION by Mr. Watson seconded by Ms. Reams with all in favor the consent agenda was approved.

FIFTH ORDER OF BUSINESS	Acceptance of the Fiscal Year 2022 Audit
Report
Mr. Laughlin provided a brief overview of the audit report, noting it is a clean audit report with no deficiencies in internal controls found.

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August 15, 2023	Heron Isles CDD

On MOTION by Ms. Reams seconded by Mr. Watson with all in favor the Fiscal Year 2022 audit report was accepted.

SIXTH ORDER OF BUSINESS	Public Hearing for the Purpose of Adopting
the Fiscal Year 2024 Budget and Imposing Special Assessments
Mr. Laughlin noted there is no increase in assessments proposed in the budget.

On MOTION by Mr. Watson seconded by Mr. Martyn with all in favor the public hearing was opened.

There were no comments from members of the public.

On MOTION by Mr. Watson seconded by Ms. Reams with all in favor the public hearing was closed.

Consideration of Resolution 2023-04, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2024
Mr. Laughlin informed the Board there is an increase of $10,000 going into the capital reserve fund that was captured from the savings due to the installation of the well.

On MOTION by Mr. Martyn seconded by Mr. Watson with all in favor Resolution 2023-04, relating to annual appropriations and adopting the budget for Fiscal Year 2024 was approved.

Consideration of Resolution 2023-05, Imposing Special Assessments and Certifying an Assessment Roll for Fiscal Year 2024

On MOTION by Mr. Watson seconded by Mr. Martyn with all in favor Resolution 2023-05, imposing special assessments and certifying an assessment roll for Fiscal Year 2024 was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
District Counsel
Mr. Roberts reminded the Board of the ethics training requirement for the next calendar
year.

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August 15, 2023	Heron Isles CDD

District Engineer
Mr. Yuro stated that he was asked to look at a couple items on Stoney Glen, one being water pooling in front of a homeowner’s driveway in the cul-de-sac. He inspected the area before the meeting and determined the drain is clear, however there might be slight high area in the cur between her driveway and the drain causing it to slope toward the drain, and there is also dirt built up in the gutter. He recommended the resident clean the dirt out and he will look into the possible elevation issue next time he is onsite.
Mr. Yuro also reported that the neighborhood in the back of Black Rock has cleared all the land butting up against the houses by the cul-de-sac and there is no buffer. The bulk of the property is draining away from Heron Isles. It’s only the slope that ties back down to existing that is going towards Heron Isles, so there is a natural swale being created between the two developments. He recommended possibly reaching out to the county to ensure the slope from one yard to another is going along the property line and into the wetlands.

District Manager – Consideration of Designating a Regular Meeting Schedule for Fiscal Year 2024
Mr. Laughlin presented a meeting schedule for Fiscal Year 2024 including meetings on the second Tuesday of November and third Tuesday of February, May and August.

On MOTION by Mr. Watson seconded by Ms. Reams with all in favor the Fiscal Year 2024 meeting schedule was approved as presented was approved.

Field Operations Manager – Report
Ms. Graham gave an overview of her report, a copy of which was included in the agenda package.
Ms. Graham and Mr. Watson informed the Board of multiple issues with the landscape provider, BrightView. Mr. Watson suggested putting BrightView on notice and holding payment.

On MOTION by Mr. Martyn seconded by Ms. Reams with all in favor issuing a 30-day deficiency notice to BrightView and withholding payments during that time period was approved.

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August 15, 2023	Heron Isles CDD

Ms. Graham reported that she is working to find a contractor to replace the missing stones on the towers as M&E has stopped communicating.
Mr. Laughlin stated that he would provide her with a contact from a general contractor who does similar work.

EIGHTH ORDER OF BUSINESS	Supervisor Requests and Public Comment Public Comments
Wayne Couch suggested looking into creating a 3-D rock for the towers.

NINTH ORDER OF BUSINESS	Next Scheduled Meeting – November 14,
2023 at 5:00 p.m. at Florida State College of Jacksonville, Nassau Center, Room T126. 76346 William Burgess Boulevard, Yulee, Florida

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Watson seconded by Mr. Martyn with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

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SIXTH ORDER OF BUSINESS

D.

HERON ISLES CDD
Operations Report November 14 2023
Prepared by Chip Dellinger

Landscaping

Landscaping by BrightView has been inconsistent.
BrightView has a new crew taking care of the community and they seem to be responsive to any needed corrections.
There are access issues I have identiﬁed along lakes #5,6,9,10, and 11- all of which regard resident fences. We should consider this as BrightView is not maintaining ﬁve ponds that the CDD is paying for.
Irrigation repairs will be performed by BrightView in the coming weeks.

Parks/Common Areas

Repairs were made to secure loose metal bench.
The broken toddler swing was replaced.
Bids received and available for fence replacement.

Restrooms/Security

Restrooms continue to be cleaned and garbage disposed of by Magic Touch cleaning services.
Restrooms were vandalized during a security system outage. Cleaning and plumbing services contracted to restore restroom.
Repairs have been made to the men’s restroom mag lock system.
Exploring options to expand security system to cover both playgrounds and potentially problem areas along woods.

Tropical Storm Damage

Tropical storm strength winds blew oﬀ two masonry column caps, causing damage to already damaged caps.
Reinforced ﬁber infused stucco was used to repair both caps. Both caps were then painted and reinstalled.

Conclusion

If there are any additional concerns or comments, please contact me at cdellinger@gmsnf.com or at 904 631 5135.